New Hire Paperwork

Complete the paperwork below on or before your first day of employment
In this Section

In order to ensure accurate information is on file and for timely processing of payroll, it is very important that on or before your first day of employment you complete the below new hire paperwork.  

I-9 Form

Your job is contingent upon verification of identity and work authorization, I-9 Form. Complete Section 1 of the I-9 form and bring your original identity and work authorization documents (listed on page 3 of the I-9) to the Human Resources Office, room 203 Administration Building on or before your first day of employment.

MyUW Portal Forms

The below forms can be completed by logging into the MyUW Portal with your UW-Stout credentials and following the instructions below. To access the MyUW Portal, your UW-Stout account must be activated. Instructions to activate your account can be found on the New Faculty and Staff Technology Orientation site. Access to the MyUW portal is available up to seven days prior to your start date.

Direct Deposit

Instructions on how to set up direct deposit can be found: Set up Direct Deposit

If we do not receive a completed direct deposit authorization with a valid bank account, payment will be made via a US Bank Focus Pay Card that will be mailed to the employee’s home address on file.

W-4 Form

Instructions on how to complete the W4 Form can be found: W4 Instructions sheet

Emergency Contact Form

Instructions for adding your emergency contacts can be found: Adding Emergency Contacts

Self-Identification Form

Instructions for completing Veterans Status, Disability Status, and Ethnicity

Additional forms as applicable

Confidentiality Form (All employees)

Workplace Expectations and Guidelines (University Staff only) 

University Staff Temporary Employee Acknowledgement (University Staff Temporary Employee only)

The above forms (as applicable) can be reviewed, signed and submitted either:

•    In person: Human Resources Office: 203 Admin. Building. Open M-F, 8 am – 4:30 pm
•    Online: 
•    Mail: 712 South Broadway Street. S., Menomonie, WI 54751
•    Fax: 715-232-1527 
•    To your supervisor on your first day

Transcripts (Faculty, Academic Staff, and Limited Employees only)

Official transcripts are needed for all degrees, not just highest attained. Please bring official transcripts to the Human Resources Office, room 203 Administration Building or have the degree granting institutions send electronically to

If you have any questions about any of these forms, please contact the Human Resources Office at 715-232-2149 or via AskHR.