All Employees

Information and links for all UW-Stout employees on the COVID-19 Coronavirus.
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HR Resources

Human Resources (HR) forms and other resources for all UW-Stout employees.
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LIT Technology Resources

Learning and Information Technology (LIT) online tools and training resources for working remotely.
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Our campus is currently operating with all buildings in a generally locked status. Please call ahead prior to visiting campus offices or buildings to verify hours and availability. Employees and approved student employees who currently have card access to their building will continue to have card access.

It is critical that employees do not report to work while they are experiencing respiratory symptoms of any kind, such as fever, cough, shortness of breath, sore throat, runny or stuffy nose, body aches, headache, chills or fatigue. 

Symptoms of COVID-19 may appear 2-14 days after contact with someone who has COVID-19. Symptoms can include fever, cough, and shortness of breath.  Reported illnesses have ranged from mild symptoms to people being severely sick and dying. If you think you have been exposed to COVID-19 and develop a fever and symptoms, such as cough or difficulty breathing, call your healthcare provider for medical advice.

HR COVID-19 Employee Updates   

This is to provide an update on several items related to COVID-19. The UW System Interim COVID-19 Leave Policy was updated to provide additional leave provisions and workplace flexibility in response to the continued need to limit on-campus personnel to essential employees.  

The updated policy provides additional hours of COVID-19 leave, bringing the total available up to 272 hours (prorated by %FTE) from March 17 through May 1, 2020.  

COVID-19 leave is for employees who cannot perform their assigned duties during the COVID-19 pandemic emergency. Delivery of instruction to students is understood to be performed remotely and does not qualify for COVID-19 leave without extraordinary circumstances and the availability of course coverage.   

Eligible employees may request COVID-19 leave via the online request form. The form will be routed via ImageNow for approval, and employees will receive communication on the status of the approval.  Please note that if you are an employee who has been approved to use  COVID-19 leave, a new form does not need to be submitted for approval, and your previous approval is sufficient to extend the use of COVID-19 leave in alignment with the updated policy. COVID-19 leave must also be entered in HRS for supervisor approval. COVID-19 leave may be used prior to other leave and will expire on May 1, 2020.  

UW System has implemented an Interim FMLA Expansion Policy that provides additional emergency leave for a qualifying need related to a public health emergency.  Since it is anticipated that employees will not need to use the expanded FMLA provision until after the expiration of COVID-19 leave on May 1, 2020, additional guidance and processes will be communicated later.   

UW System President Cross has indicated that employees will be granted vacation carryover flexibility due to the impact of the COVID-19 pandemic.  Additional details will be communicated once they are available.  

We must continue to be diligent in our social distancing efforts and limit the number of employees on campus to essential on-campus personnel. Essential on-campus personnel are outlined in Chancellor Frank’s memo dated March 24, 2020, and additional guidance is documented in the Safer at Home Executive Order and Locked Buildings FAQ document.  

Please do not hesitate to contact the Human Resources office with any questions. Although we are working remotely, we are available to assist you and encourage you to create an AskHR ticket with questions.  

As a reminder, our Employee Assistance Program is available to you or any member of your household who may need additional assistance or guidance during this challenging time.   

Travel Memo

If you chose to travel during spring break, please follow all instructions and guidance from the Wisconsin Department of Health and CDC.  Your health and the health and safety of the campus community and the educational experiences of students are paramount  

  • If you traveled to a country with a CDC Level 3(High Risk Exposure) travel warning due to COVID-19 (see updated list here), you are to self-isolate for 14 days upon your return (this means staying primarily indoors, avoiding direct contact with others, and not resuming social activities until the self-isolation period ends).  High Risk Exposure: Self-quarantine/self-monitoring instructions are located at https://www.dhs.wisconsin.gov/library/p-02598.htm
  • If you traveled domestically follow the Medium Risk Exposure: Limited self-quarantine/self-monitoring instructions located at https://www.dhs.wisconsin.gov/library/p-02598a.htm

The CDC believes that symptoms of COVID-19 may appear in as few as 2 days or as long as 14 days after exposure. Confirmed cases have ranged from mild symptoms to severe illness and death. Symptoms can include:

  • Fever (100.4 F or higher)
  • Cough
  • Shortness of breath

If you are experiencing these symptoms and suspect you have been exposed to COVID-19, you should stay home and call your healthcare clinic. Your healthcare professional will work with the Wisconsin Department of Health Services to determine if you need to be tested for COVID-19.

Even if you don’t suspect COVID-19, particularly now, you should stay home if you have a cough, sore throat or fever. Report the illness and subsequent absence to your department head or direct supervisor.

We will continue to make informed decisions based on the latest science and what is best for everyone in our communities.  We are following the guidance of Dunn County Public Health, Wisconsin Department of Health Services (DHS), the Centers for Disease Control and Prevention (CDC) to protect the health and wellbeing of the campus community. We appreciate your diligence in taking preventative measures and hope you stay well. 

Chancellor’s Update Regarding Governor Evers “Safer at Home” Executive Order

Governor Tony Evers today signed a Safer at Home Executive Order to help slow the spread of the COVID-19 virus. The order takes effect at 8 a.m. Wednesday, March 25, and is in effect until Friday, April 24, or until a new order is issued.  

The governor’s order is explicit in telling all Wisconsin citizens that they need to stay home with only a few exceptions for essential activities, essential governmental functions, or essential travel.  Higher education institutions are permitted to operate in order to continue to deliver instruction through alternative methods. 

The plan outlined in this memo will allow us to adhere to the governor’s order, continue to deliver instruction, and care for the residence hall students who remain on campus. Per my  memo of March 20, UW-Stout has already limited the number of personnel working on campus. In light of Governor Evers order, UW-Stout will transition on March 25, 2020, to a generally locked campus, and only “on-campus essential” employees, as defined below, will report to their buildings.  This move is necessitated by the need to do everything possible to quell the spread of COVID-19 and is in keeping with our top priority of safeguarding the health and safety of our students, employees and guests.   >

Faculty and instructional academic staff remain “remote essential” employees and should continue telecommuting.   

The definition of “on-campus essential” personnel are individuals required to maintain continuity of operations, as well as individuals responsible for health, safety, infrastructure and basic services. These roles include:  

Health and Safety  

  • Student Health Services  
  • Police Officers  
  • Custodians and Custodial Supervisors  

Infrastructure  

  • Heating Plant Personnel  
  • Information Technology Personnel (designated by leadership)  
  • Building Maintenance  
  • Grounds Personnel  
  • Skilled Trades  
  • Cabinet members or designees as necessary  
  • Purchasing and Business Services personnel (designated by leadership)  

Basic Essential Services 

  • Food Service workers  
  • Residence Life Coordinators  
  • Central Receiving and Mail Service personnel  
  • Admissions personnel for processing of admissions  
  • Faculty/staff with active research projects, caring for lab animals or critical research specimens, and those needing access to place-bound equipment for continuity of instruction, coordinated by the dean, in consultation with the interim provost  

I wish to remind all “on-campus essential” employees to be diligent with the required social-distancing measures while they work on campus.    

This decision will also impact all campus buildings.  Employees and approved student employees who currently have card access to their building will continue to have card access.  Those who need card access to a building can request that access here. Other permissions include a Key request or an After-hours Building Openings Request. These requests will be routed through the applicable building supervisor for approval before reaching Facilities Management or the Campus Card Office for implementation.   

A map designating the card access entry points for each building can be found here.  

Students authorized to remain on campus will have card access for package, mail and meal pick-up. Additional information will be forwarded directly to those residence hall students authorized to remain on campus.   

Information regarding Student Business Services, Accounting Services, Mail Services, Central Receiving and Surplus will be forthcoming on the COVID-19 site .  

I recognize that these changes likely will heighten concerns, especially for employees who do not have work they can accomplish off campus. The 80 hours of COVID-19 leave, announced by UW System last week, will be available to those staff.  

As I have expressed many times, I deeply appreciate all that the UW-Stout community is doing to support our educational mission during this unprecedented moment in time.  Thank you for your hard work, dedication, and patience as we continue to navigate our way through this process.  

TEMPLATE FOR EVENT NOTIFICATIONS

Please use this template as appropriate for event updates and notifications.

Event status email notifications:

At UW-Stout, we are committed to ensuring the health and safety of our students, employees, and visitors.

As of [date of update], we continue to monitor and mitigate the impact of Coronavirus (COVID-19) to conferences and events being held on the campus of UW-Stout. Following the recent guidance of the CDC, Wisconsin Department of Health, UW-System, and UW-Stout, the [event name] scheduled for [date(s)] is [status.]

Questions and concerns about the event may be directed to [contact info].

Reference Hyperlinks: 

For top of each event web page:

Event Status Update: [date of update] [status]

Status options:

  • Scheduled as planned and monitoring changes.
  • Canceled
  • Rescheduled for [new date]
  • Postponed until further notice
Student Health Services

Student Health Services

Hours
Monday - Friday, 8:00 - 4:30 p.m.

Located at:
103 1st Avenue West
715-232-1314
health@uwstout.edu

As the situation around COVID-19 continues to impact our student community, we want to assure you that UW Stout Student Health will continue to provide care through Telehealth during this time. We launched Telehealth through Microsoft Teams, as a measure of providing care while also following public health guidance on social distancing. 

UW Stout Student Health will remain in operation; Monday-Friday 8:00 AM- 4:30 PM until May 15. 

Walk-in appointments and web booking are not available. Call 715-232-1314 to schedule an appointment. 

Patients should follow the procedures below: 

  • FIRSTCall to make a Telehealth or Phone visit appointment* All callers will be screened for any respiratory symptoms (cough, sore throat, fever, runny nose, sneezing) and travel with an RN/clinician 

Telehealth will be the appropriate route and best option for many visits: 

  • Respiratory symptom appointments will be scheduled through Telehealth and/or phone-based appointments or referred where medically indicated. 
  • Urgent medical care (“sick/injury” visits) will continue to be provided for students as telehealth or phone consultations. 
  • Mental Health visits will be scheduled as telehealth appointments 
  • Routine appointments (“well” visits) will be scheduled as telehealth appointments o Immunizations and TB testing are temporarily canceled 

In-person visits will be arranged when medically indicated for students currently on and near campus. 

Stay healthy and protect others 

  • Social distancing and minimize contact with people in your home and shared spaces 
  • Cover your cough/sneeze with tissue or bend of your elbow 
  • Wash your hands often and practice good hygiene. 
  • Avoid sharing personal household items such as dishes, towels, and bedding. 
  • Disinfect commonly used items and touched surfaces. 
  • Avoid ridesharing with groups. 
  • Follow the advice and instructions of your health care professionals. 
  • If you are instructed to self-quarantine/self-isolate, do so.