Instructional Resources

Partnering with Disability Services to deliver accessible solutions and services.
In this Section

We collaborate with faculty and staff to make learning accessible to all students.

Students are not required to contact Disability Services to discuss means of access.  You may have students with a disability in your class who anticipate equal access as provided under Federal laws and campus policy.  Please contact your department chair for processes and funding to incorporate principles of universal design and ensure content is accessible to the broadest audience.


Campus policy requires ALL audio-visual material used in class be captioned.  Uncaptioned items may not be used in a class when a student registered for the course will be denied equal access to that material.

Please plan ahead as having items captioned generally takes a minimum of 6 – 8 weeks: we must first obtain permission and then submit the item with the captioning request.

Disability Services only pays for captioning items to ensure accessibility for a student connected with our office.


Optical Character Recognition (OCR)

OCR provides accessibility for people using various screen navigation systems and screen reading programs.  We encourage all materials at Stout be accessible by processing all documents (syllabi, assignments, readings, postings, etc.) prior to posting them on the electronic course delivery system (D2L, Learn @ UW-Stout, et. al).

How to OCR documents:

  1.    Use only “clean” originals to scan
  2.    Open the document in Adobe Acrobat Pro
  3.    Select Tools
  4.    Select Recognize Text
  5.    Select In This File
  6.    Select All Pages
  7.    Click OK
  8.    When it is done, click File
  9.    Click Save As PDF
  10.    You can select the location and re-name the document
  11.    Please post this OCR version of the PDF in your online content
Alternative text (“alt text”)

Please ensure that all images are developed in an HTML or XHTML document so you can include the alternative attribute (also referred to as alternative text or alt. text).  Creating your documents in this format conforms to accessibility standards.

Alt text provides a description of images to ensure that individuals using screen reading software have access to the material content of the image.

Some excellent resources for creating alt text:

Quizzes and Exams

Please email Disability Services answers to the questions below ensure equal access for proctored exams or  assessments occuring in our offices.

  1. How much time is allotted to take the assessment?
  2. What materials, if any, may be used during the assessment? (please be specific: all notes, a non-graphing calculator, etc.)
  3. Whether you prefer we hold the exam for you to pick up in our office or would like us to send it back through campus mail.
Quizzes and Exams - Online Considerations

Disability Services expects students testing in our offices take the assessment in the online format if students in the class are taking it online.

Hard copies of the exam are required by our office when proctoring online assessments. They are a redundancy should technical difficulties occur or if they're the student's only means of equal access.

Online assessment considerations

  • Follow instructions under Quizzes and Exams accordian
  • The Lock Down Browser creates inaccessibility for students who use screen navigation systems or screen readers as a means for equal access since these programs need to be open and running in order for students to read the quiz or exam.
  • Randomization does not provide equal access. Do not randomize this student's online quizzes/exams
  • Ensure that time reflects the student's Letter of Access time allowance (time and one-half or double)

Notification from Disability Services

You may receive a notice from Disability Services regarding the implementation of an access solution. Please make note of the day and/or time change and whether or not it is a one-time occurrence or scheduled for all exams for the quarter/semester

Letter of Access
  • Please respect the student’s privacy concerning this letter.
  • Our formal letter indicating means of equal access for the individual student.
  • Accommodations are intended to provide the student equal access to their education.
  • Accommodations allow means for equal access: not all students will opt to use their accommodation(s) in a particular class. It is the adult learner’s discretion to decide when to make use of the accommodation(s).
  • We are happy to talk with instructors about implementation of accommodations and any concerns you have surrounding a student’s means of equal access.
Note Taker Request Form
  • Please protect the identity of the student who is requesting notes.
  • Please ask the class (verbally or by email) if anyone who takes legible notes is willing to share their notes with a classmate.
  • Please give the note taker form to the volunteer.
  • There may be times when a student has “Peer Note Taker” on their letter of access and does not want or a note taker or gives a classmate the note taker form directly.
Test/Quiz Request Form
  • Disability Services sends this form when a student in one of your classes opts to take a quiz or exam in our offices, usually in the reduced distraction environment with extended time. We typically mail this form, although the student may hand deliver.
  • Imperative information our office needs in order to properly proctor an exam for your student.
Length of Time to take Assessments
  • Any materials that may be used during the assessment (please be specific: “all notes,” “a non-graphing calculator”) to ensure equal access for the student taking the assessment in our offices.
  • Whether you prefer we hold the exam for you to pick up in our office or would like us to send it back through campus mail.
Test Permission Form
  • Disability Services sends this form when a student in one of your classes opts to take a quiz or exam in our offices and cannot take it during your class time, generally because the exam time conflicts with our office hours (Monday through Friday, 8:00 – 4:30) or with other classes the student needs to attend.
  • We will complete the top portion of this form and ask that you sign and date the form indicating your approval of the arranged testing time(s) for this individual and return to the Disability Services Office (Bowman Hall 206).


Disability Services follows strict confidentiality protocols. Your discretion in protecting student’s personal information and rights to privacy is greatly appreciated.