New Hire Paperwork
In order to ensure accurate information is on file and for timely processing of payroll, it is very important that on or before your first day of employment you complete the new hire paperwork. Delaying submission of new hire paperwork will postpone access to email and other campus systems.
Below are the forms that need to be complete along with specific instructions for completing.
| FORM | |
|---|---|
I-9 Form |
Your job is contingent upon verification of identity and work authorization, I-9 Form. You MUST complete Section 1 of the I-9 form and bring in your original identity and work authorization documents on or before your first day of employment. |
Direct Deposit |
To complete the Direct Deposit Form, log into the MyUW Portal with your UW-Stout credentials. On the Payroll Information Tile, click Add Account, enter account information, and click Save. Additional instructions on how to set up direct deposit can be found: Set up Direct Deposit Access to the MyUW Portal is available up to seven days prior to the start date. If we do not receive a completed direct deposit authorization with a valid bank account, payment will be made via a US Bank Focus Pay Card that will be mailed to the employee’s home address on file. |
W-4 Form |
To complete the W4 Form, log into the MyUW Portal with your UW-Stout credentials. On the Payroll Information Tile, click the “Update W-4” button. W4 Instructions Sheet is available to help with completing the form. Access to the MyUW portal is available up to seven days prior to the start date. |
Emergency Contact Form |
To complete the Emergency Contact Form, log into the MyUW Portal with your UW-Stout credentials. Click the Personal Information Tile and then click Update My Personal Information. On the left sidebar, click Emergency Contacts. |
Self-Identification Form |
To complete the Self-Identification Form, log into the MyUW Portal with your UW-Stout credentials. Click the Personal Information Tile and then click Update My Personal Information. On the left sidebar, click Veterans Status, Disability Status, and Ethnicity. |
Confidentiality Form |
Please read, sign, and return to the Human Resources Office on or before your first day of employment. |
Workplace Expectations and Guidelines |
University Staff only Please read, sign, and return the entire document on or before your first day of employment. |
University Staff Temporary Employee Acknowledgement |
University Staff Temporary Employee only Please read, sign, and return the entire document on or before your first day of employment. |
Transcripts |
Faculty, Academic Staff, and Limited Employees only Official transcripts are needed for all degrees, not just highest attained. |