UW-Stout official pages must use the standard CommonSpot page template, or an HTML version supplied by the CommonSpot Administrator (Steve Cox).

Your page must conform to the University Identity Standard, which governs the use of the university logo, colors and fonts. The templates ensure compliance with this standard. 

For more information about Stout's Identity Standards and their web applications, contact Barbara Button, Web Coordinator.

Copyright and Permissions

All web authors must obey copyright laws when publishing materials. You must receive written permission to use any text or images from other web sites unless the original site explicitly states that the material or image is in the public domain or may be freely distributed. All material is assumed to belong to its original author even when not explicitly stated. Documentation of permission must be retained by the author for the duration of use of the copyrighted material. E-mail replies from the author are sufficient documentation.


All Web pages containing official UW-Stout information must meet or exceed Section 508 of the Americans with Disability Act.

Web Addresses or URLs (file names)

To avoid broken links across the UW-Stout site, change document names (and the resulting URL) only if necessary and use server-based redirects of old pages. CommonSpot will correct and redirect links that have changed. For help with this, send an email to 'webmaster.'

Academic department sites have a common naming convention:

  • Introduction (department home page)
    www.uwstout.edu/department-name/ e.g., www.uwstout.edu/english
  • Faculty and Staff
  • Programs and Courses (content links to official programs sites and course descriptions)

Individual faculty and instructor pages are created for you, and also have a naming convention:
www.uwstout.edu/faculty/your_email_username/ e.g., www.uwstout.edu/faculty/buttonb/


Publicly accessible pages must be functional at all times. CommonSpot allows off-line development of fully-functional pages, eliminating the need for incomplete sites to be visible. Do not create, or link to, pages that say under construction or check back soon.


Use link validation in CommonSpot; this will identify broken and unverified links.

Indicate restricted access where appropriate. Clicking a link to an internet page will bring up a network login (if the user is not already logged in). Direct links to articles in licensed databases are prohibited; Web authors must give the citation for the article on the Web page with searching instructions and/or link to the Library home page for searches.

Provide a caution statement if the link will lead to large pages or images, or to a Word, Excel, PDF or PowerPoint file. This is done by placing the document type in square brackets immediately following the link, e.g., [DOC], [PDF], [PPT], [large file], etc.