Program Planning and Services

UW-Stout Professional Education
In this Section

Every year UW-Stout Professional Education helps businesses, agencies, organizations, colleges and departments serve their constituents in conferences, workshops, seminars, and video conferences. We handle all the details and arrangements for successful events ranging in size from five people to several thousand. Put our experience to work for you:

  • Preliminary Planning and Program Development
    • Develop client contacts and assessment of needs
    • Develop program/project concept and curriculum working with content experts
    • Recommend delivery format
    • Develop a timeline
    • Draft a comprehensive budget
    • Provide implementation support
  • Marketing Support
    • Work with you to produce effective brochure copy
    • Design the appropriate graphics to complement your brochure copy
    • Print your brochures and materials
    • Define, create and maintain a computerized mailing list
    • Mail printed brochures
    • Arrange for news releases and press coverage
Thanks to the Stout staff for all the work they did. The conference was fantastic.
Daniel Zerr 2015 Red Cedar Watershed Planning Committee
  • Financial Management
    • Collect and administer registration fees
    • Monitor income and expenses to reflect the established budget
    • Maintain accurate computerized records of activity, income and expenses
    • Negotiate, review and pay obligations for the conference
    • Prepare a final financial summary
  • Presenter Support
    • Contact and contract with presenters/exhibitors
    • Confirm expectations, responsibilities and fee arrangements
    • Make final arrangements with presenters/exhibitors including travel, hand-out materials, shipping, and audio visual equipment requirements
    • Assure proper hosting of presenters
    • Provide follow-up correspondence with presenters/exhibitors
  • Facilities Coordination
    • Recommend appropriate locations and facilities, reserve rooms to accommodate the activity schedule
    • Negotiate and sign hotel contracts
    • Identify and negotiate catering requirements
    • Arrange for necessary audiovisual equipment and technology needs
  • Professional Support
    • Manage the entire registration process
    • Prepare special registration packets unique to your event
    • Arrange for continuing education units and other accreditation as needed
    • Prepare certificates for attendees
    • Arrange for leisure time activities
    • Provide comprehensive onsite management for your entire event
    • Make recommendations for consideration in future events
  • Post Activity Reporting
    • Computerized lists of attendees, presenters, an dexhibitors
    • A general summary of evaluations
    • An overall conference summary report
    • Income and expense reports