HR News

Inclement Weather Advisory

TO:UW-Stout staff

FROM:Deb Gehrke, Director of Human Resources

DATE:November 4, 2013

SUBJECT:Inclement Weather Advisory

With the arrival of cold weather, it is time to review the policies and procedures to follow in case of inclement weather.

Because local weather differs across the state, the authority to close a campus entirely or to the public, or cancel classes, has been delegated to the chancellor after consulting with UW System administration.However, it is the state's policy to keep state offices open for employees even when severe weather causes them to be closed to the public.Therefore, always assume that the campus will not be closed.

On occasion, the university may suspend classes due to inclement weather; however, all other operations at the university continue, necessitating non-teaching staff to report to work.Updates on the status of campus operations, when necessary, can be found on the UW-Stout website, its officialFacebook page, as well as media in the Chippewa Valley and the Twin Cities.

If you cannot report to work, contact your supervisor.Employees who cannot report to work due to inclement weather conditions may use paid leave (other than sick leave), or the employee may elect to use leave without pay.While the normal expectation is that employees have vacation time approved in advance, during extreme weather conditions supervisors will be able to make exceptions and approve vacation on short notice.

Any non-exempt employee--individuals who are eligible to receive overtime for over 40 hours worked in the work week--who can't make it to work, or leaves work early because of weather conditions, can charge this absence to vacation, personal holiday, compensatory time if available, or take leave without pay.Employees may be allowed to work to make up for lost time during the current work week if time permits.Make-up time shall be at the regular rate of pay and be completed in the same 40 hour work week as the time missed.

The chancellor and provost remind us that classes will meet as usual unless there is formal notification of cancellation from University Communications.If there is no such notice, classes will meet as scheduled.However, individuals who must travel to and from campus should use their judgment as to whether such travel is wise.Should it be necessary to cancel a class due to the absence of a faculty member, it is the responsibility of that individual to notify his/her department chairperson and to schedule an appropriate make-up session.

UW-Stout has an official policy on closing the university.It can be found at

If there are any questions, please contact me at Ext. 2613.