Faculty & Instructional Academic Staff

Information and links for faculty and instructional academic staff on the COVID-19 Coronavirus planning and preparedness.
In this Section

Provost Office Resources

Resources provided by the Provost Office for Faculty and Instructional Academic Staff
Provost Resources

LTS Online Teaching Resources

Learning Technology Services (LTS) online tools and training resources.
LTS Resources

Our campus is currently operating with all buildings in a generally locked status. Please call ahead prior to visiting campus offices or buildings to verify hours and availability. Employees and approved student employees who currently have card access to their building will continue to have card access.

It is critical that employees do not report to work while they are experiencing respiratory symptoms of any kind, such as fever, cough, shortness of breath, sore throat, runny or stuffy nose, body aches, headache, chills or fatigue. 

Symptoms of COVID-19 may appear 2-14 days after contact with someone who has COVID-19. Symptoms can include fever, cough, and shortness of breath.  Reported illnesses have ranged from mild symptoms to people being severely sick and dying. If you think you have been exposed to COVID-19 and develop a fever and symptoms, such as cough or difficulty breathing, call your healthcare provider for medical advice.

HR COVID-19 Employee Updates   

This is to provide an update on several items related to COVID-19. The UW System Interim COVID-19 Leave Policy was updated to provide additional leave provisions and workplace flexibility in response to the continued need to limit on-campus personnel to essential employees.  

The updated policy provides additional hours of COVID-19 leave, bringing the total available up to 272 hours (prorated by %FTE) from March 17 through May 1, 2020.  

COVID-19 leave is for employees who cannot perform their assigned duties during the COVID-19 pandemic emergency. Delivery of instruction to students is understood to be performed remotely and does not qualify for COVID-19 leave without extraordinary circumstances and the availability of course coverage.   

Eligible employees may request COVID-19 leave via the online request form. The form will be routed via ImageNow for approval, and employees will receive communication on the status of the approval.  Please note that if you are an employee who has been approved to use  COVID-19 leave, a new form does not need to be submitted for approval, and your previous approval is sufficient to extend the use of COVID-19 leave in alignment with the updated policy. COVID-19 leave must also be entered in HRS for supervisor approval. COVID-19 leave may be used prior to other leave and will expire on May 1, 2020.  

UW System has implemented an Interim FMLA Expansion Policy that provides additional emergency leave for a qualifying need related to a public health emergency.  Since it is anticipated that employees will not need to use the expanded FMLA provision until after the expiration of COVID-19 leave on May 1, 2020, additional guidance and processes will be communicated later.   

UW System President Cross has indicated that employees will be granted vacation carryover flexibility due to the impact of the COVID-19 pandemic.  Additional details will be communicated once they are available.  

We must continue to be diligent in our social distancing efforts and limit the number of employees on campus to essential on-campus personnel. Essential on-campus personnel are outlined in Chancellor Frank’s memo dated March 24, 2020, and additional guidance is documented in the Safer at Home Executive Order and Locked Buildings FAQ document.  

Please do not hesitate to contact the Human Resources office with any questions. Although we are working remotely, we are available to assist you and encourage you to create an AskHR ticket with questions.  

As a reminder, our Employee Assistance Program is available to you or any member of your household who may need additional assistance or guidance during this challenging time.   

Advisement Day

This message is a reminder about Advisement Day, which remains scheduled for March 31st.

Advisement Day will only be conducted virtually, with no face-to-face meetings. Advisement Day, especially during this time of uncertainty, is an opportunity to create a sense of community and continuity with our students. As with past practice, courses are not intended to be held on Advisement Day.

Faculty Senate is currently in review of temporarily suspending the grading policy for the spring 2020 term, to provide students the opportunity to self-select the Credit/No-Credit (CR/NC) option at the individual course-level. Advisement information will be located here, regarding CR/NC, as that decision is determined. The decision will be made no later than March 30, 2020.

For those programs that conduct a large-group informational session, a couple of software options are available for holding those events virtually. Microsoft Teams can be accessed via a browser (teams.microsoft.com) or via the App installed through the Software Center. Microsoft Teams allows for sharing documents, asking real-time questions, facilitating video and/or audio interaction, and has a chat feature. Collaborate Ultra is also available as a tool and allows you to use a whiteboard, share files and applications, and create breakout rooms for small group activities and discussions. Individual questions about using Teams or Collaborate Ultra can be answered via a Helpdesk ticket (techdesk@uwstout.edu). Virtual training for both options are available through LIT on the training space.

Quick tech tips for group advisement sessions using Teams:

  • Try out the technology prior to using it. Holding an initial Teams session with a colleague will allow you to be confident in your ability to deliver the session to a large group.
  • Ask everyone in the event to mute their microphone unless they are speaking. If participants are using microphones to ask questions, ask each person to speak directly into the microphone. Additionally, if people wear headphones or earbuds with a microphone, that can cut down on background noise or the need for muting.
  • Make any documents that will be needed for the advisement session available in the Team site. These can be uploaded to the “Files” tab.

In addition, individual, virtual advising sessions still need to be held on advisement day or as otherwise normally done in the department or program. These sessions can be conducted by phone, chat, email, Microsoft Teams, or other methods that work for the advisor and the student.

Quick tips for individual advisement sessions:

  • Please continue to use what has worked for you in the past regarding conversations with students about courses, careers, and other appropriate topics. Work with Department Chairs and Program Directors to address Internship/Co-op/Field Experience enrollment questions specific to spring and summer 2020 semesters.
  • Please reassure students that we are doing everything possible to ensure the continuity of their educational experience. Let them know we are glad they are a UW-Stout student. Encourage them to review UW-Stout’s COVID-19 website for regular updates. There is a section specifically for students on the site. Don’t hesitate to remind them that we are all going through this together, as is the entire nation and world.
  • Encourage students to consider summer session, if that would help with their timely degree completion, but make students aware that summer courses will all be conducted by alternative means of delivery. No decision has been made yet about whether any changes will need to be made to the traditional delivery of courses in the fall.
  • This link from the National Academic Advising Association has some additional information about online advisement.
  • Finally, consider how this might be an opportunity to check-in on students, and connect with them on a personal level. These past few weeks will have felt very isolating, and the chance to interact with an individual in a mentorship capacity could be quite helpful towards improving their overall well-being.

Travel Memo

If you chose to travel during spring break, please follow all instructions and guidance from the Wisconsin Department of Health and CDC.  Your health and the health and safety of the campus community and the educational experiences of students are paramount  

  • If you traveled to a country with a CDC Level 3(High Risk Exposure) travel warning due to COVID-19 (see updated list here), you are to self-isolate for 14 days upon your return (this means staying primarily indoors, avoiding direct contact with others, and not resuming social activities until the self-isolation period ends).  High Risk Exposure: Self-quarantine/self-monitoring instructions are located at https://www.dhs.wisconsin.gov/library/p-02598.htm
  • If you traveled domestically follow the Medium Risk Exposure: Limited self-quarantine/self-monitoring instructions located at https://www.dhs.wisconsin.gov/library/p-02598a.htm

The CDC believes that symptoms of COVID-19 may appear in as few as 2 days or as long as 14 days after exposure. Confirmed cases have ranged from mild symptoms to severe illness and death. Symptoms can include:

  • Fever (100.4 F or higher)
  • Cough
  • Shortness of breath

If you are experiencing these symptoms and suspect you have been exposed to COVID-19, you should stay home and call your healthcare clinic. Your healthcare professional will work with the Wisconsin Department of Health Services to determine if you need to be tested for COVID-19.

Even if you don’t suspect COVID-19, particularly now, you should stay home if you have a cough, sore throat or fever. Report the illness and subsequent absence to your department head or direct supervisor.

We will continue to make informed decisions based on the latest science and what is best for everyone in our communities.  We are following the guidance of Dunn County Public Health, Wisconsin Department of Health Services (DHS), the Centers for Disease Control and Prevention (CDC) to protect the health and wellbeing of the campus community. We appreciate your diligence in taking preventative measures and hope you stay well. 

Template for Event Notifications

Please use this template as appropriate for event updates and notifications.

Event status email notifications:

At UW-Stout, we are committed to ensuring the health and safety of our students, employees, and visitors.

As of [date of update], we continue to monitor and mitigate the impact of Coronavirus (COVID-19) to conferences and events being held on the campus of UW-Stout. Following the recent guidance of the CDC, Wisconsin Department of Health, UW-System, and UW-Stout, the [event name] scheduled for [date(s)] is [status.]

Questions and concerns about the event may be directed to [contact info].

Reference Hyperlinks: 

For top of each event web page:

Event Status Update: [date of update] [status]

Status options:

  • Scheduled as planned and monitoring changes.
  • Canceled
  • Rescheduled for [new date]
  • Postponed until further notice
Student Health Services

Student Health Services
103 1st Avenue West

Monday - Friday, 8:00 - 4:30 p.m.
Closed during Spring Break.

As the situation around COVID-19 continues to impact our student community, we want to assure you that UW Stout Student Health will continue to provide care through Telehealth during this time. We launched Telehealth through Microsoft Teams, as a measure of providing care while also following public health guidance on social distancing. 

UW Stout Student Health will remain in operation; Monday-Friday 8:00 AM- 4:30 PM until May 15. 

Walk-in appointments and web booking are not available. Call 715-232-1314 to schedule an appointment. 

Patients should follow the procedures below: 

  • FIRSTCall to make a Telehealth or Phone visit appointment* All callers will be screened for any respiratory symptoms (cough, sore throat, fever, runny nose, sneezing) and travel with an RN/clinician 

Telehealth will be the appropriate route and best option for many visits: 

  • Respiratory symptom appointments will be scheduled through Telehealth and/or phone-based appointments or referred where medically indicated. 
  • Urgent medical care (“sick/injury” visits) will continue to be provided for students as telehealth or phone consultations. 
  • Mental Health visits will be scheduled as telehealth appointments 
  • Routine appointments (“well” visits) will be scheduled as telehealth appointments o Immunizations and TB testing are temporarily canceled 

In-person visits will be arranged when medically indicated for students currently on and near campus. 

Stay healthy and protect others 

  • Social distancing and minimize contact with people in your home and shared spaces 
  • Cover your cough/sneeze with tissue or bend of your elbow 
  • Wash your hands often and practice good hygiene. 
  • Avoid sharing personal household items such as dishes, towels, and bedding. 
  • Disinfect commonly used items and touched surfaces. 
  • Avoid ridesharing with groups. 
  • Follow the advice and instructions of your health care professionals. 
  • If you are instructed to self-quarantine/self-isolate, do so.