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• Provide a link to additional information, if there is any. (More information about this below).
• Events that appear to be ads for goods or services will be rejected.
• No press releases. If you have a press release, include only the facts about the event (who, what, where and when). These are usually found in the first paragraph of a news release.
Any member of the UW-Stout community may submit events to the Master Calendar. See the adjacent tabs on this page for tutorials and explanations of the calendar options.
Basic Guidelines
- UW-Stout-sponsored events only!
- Keep your body text short and to the point. Eliminate promotional language (you can link to a website with more information).
- No acronyms or abbreviations--spell out all terms for clarity.
General Information Section
(1) Event Title
The event title is displayed on the event calendar and in the RSS feeds on the home page and calendar page. Because of this, your title should be both informative and concise. There is a limit of 50 characters.
(2) Title URL
(Optional) If you have a webpage that provides more detailed information about the event, include it in this field. Make sure to include the entire address, i.e. "http://www.whatever-the-website-is.com."
(3) Post Date
The Post Date option allows you to define when your event will appear on the calendar. This it NOT the day of the event, but rather the day when it become visible on the calendar.
(4) Calendars
Choosing the correct calendar for your event is very important. If your event is submitted under the incorrect calendar type, it may be rejected. Also, you shouldn't simply select as many calendars as possible to draw more attention to your event. Review the guidelines below, and please ask questions.
- Campus Events – Campus-wide events involving the entire community (students, faculty and staff). Events to which the public is invited, and events that do not fall under any of the other categories.
- Registration and Records – This calendar is managed by the Registrar's office. Do not choose if you do not work there.
- Sports and Recreation – All sporting, intramural and recreational events.
- Student Events – Events for UW-Stout students that do not fall under any of the other categories will be considered “Student Events.”
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Academics – Event is educational in nature and is primarily for UW-Stout students. Academic awards and ceremonial sessions also qualify for this calendar.
- Alumni Events – Events that involve UW-Stout alumni or former students.
- Arts and Entertainment – Displays of artwork, theatrical performances, concerts and recitals, film screenings, fashion shows and other related events would fall under this category type.
- Camps and Conferences – Sport camps, conferences, workshops, and seminars.
(5) Event Type
(Optional) If your event is a deadline, such as a registration deadline, you may select that under the "Event Type." Please do not select "Featured Event," as we reserve the right to select which events will be featured.
(6) Priority
(Optional) Typically, you can leave this setting alone. We will adjust this if we need to.
(7,8,9) Contact Info
Provide the name, email and phone number of the person that can be contacted about this event.
(10) Location
Indicate the specific location of the event. Include the room number and building. If the event is online, write "UW-Stout online."
(11) Location URL
(Optional) Provide the URL of the event location. (This is especially useful for online events.)
(12) Department
(Optional) If the event is being put on by a department, indicate that in this field.
(1) Start Date
The start date indicates which day the event takes place. If the event has multiple occurrences, all of which have the same start and end time, then you can click on the "Recurrence" button and define the pattern of occurrences.
Special scenario: If you have an event occurring multiple days in a row (up to five) but don't want to resubmit the same event for each day, you can use this workaround. (Note: Event start and end time must be the same for each day).
1) Click on "Recurrence."
2) Define the time parameters.
3) Under the "Recurrence Pattern" area, make sure "Weekly" is selected and then choose which days of the week the event occurs on.
4) Under the "Range of Recurrence" bracket the days of your event by setting the "Start Date" to one day prior to the event and the "End by" date to one day after the event is completed. (Note: Make sure to click the radio button next to the "End by" option.
If you do not understand these instructions, either ask for assistance or simply enter the event days individually.
(2) Start/End Time
These options define when the event begins and ends. If there is not a specific end time, click the "no end time." If the event goes past midnight, make sure to check the "event time goes into the next day" option.
(3) Time Type
The majority of events will be timed, which means you likely won't need to use this option. However, if your event goes all day or doesn't have a specific time, you can choose to change this option.