University of Wisconsin Stout | Wisconsin's Polytechnic University
Veterans and Military Service Members
At UW-Stout we are inspired by your service to our country. Allow us to serve you.
Veterans and Military Service Members
At UW-Stout we are inspired by your service to our country. Allow us to serve you.
(Request for Benefit Certification)Online Application: Submit an online Veterans Benefit Worksheet
The UW-Stout Veterans Benefit Worksheet is a form that notifies the Veterans Service office of your intent to utilize benefits for a given semester and which specific benefits you wish to use if you are eligible for multiple benefits, and therefore must be completed for each semester that you would like to receive benefits.
This worksheet should be completed immediately after you have enrolled in all of your courses for the semester. Once you have submitted the worksheet, there is no additional action that must be taken with the university as far as credit changes or withdrawals.
Please note that this form is only an internal form that notifies the Veterans Service office of your intent to use existing benefits. It is not an application to receive benefits, and does not take the place of an application for either federal or state benefits. You must make sure that you have completed and submitted the necessary paperwork required for your benefits, as outlined in this worksheet. If you are a new benefit user or transfer students, when you complete this worksheet it will ask for all of the necessary paperwork for the benefits you are applying for.
These documents are available in online and PDF format. The PDF versions require a PDF reader if one is not currently installed. There are several program options, and a link to the download page for these programs can be found below:
The PDF forms must be completed by the student, either on their computer or by hand, signed, and either scanned and e-mailed to:
or mailed to the UW-Stout Veterans' Services office at:
Registration and Records - Veterans' Services
109 Bowman Hall
University of Wisconsin-Stout
Menomonie, WI 54751
or faxed to:
The Standard Form 180, Request Pertaining to Military Records (SF180) is used to request information from military records. Certain identifying information is necessary to determine the location of an individual's record of military service. Please try to answer each item on the SF 180. If you do not have and cannot obtain the information for an item, show "NA," meaning the information is "not available." Include as much of the requested information as you can. To determine where to mail this request see Page 2 of the SF180 for record locations and facility addresses.
Online requests may be submitted to the National Personnel Records Center (NPRC) by a veteran or deceased veteran's next of kin using eVetRecs at http://www.archives.gov/veterans/evetrecs/.
Personnel records of military members who were discharged, retired, or died in service less than 62 years ago and STR's are in the legal custody of the military service department and are administered in accordance with rules issued by the Department of Defense and the Department of Homeland Security (DHS, Coast Guard). STR's of persons on active duty are generally kept at the local servicing clinic, and usually are available from the Department of Veterans Affairs approximately 40 days after the last day of active duty. (See item 3, Archival Records, if the military member was discharged, retired or died in service over 62 years ago.)
Personnel records of military members who were discharged, retired, or died in service 62 or more years ago have been transferred to the legal custody of NARA and are referred to as "archival" records.
The reply may be sent to the service member or any other address designated by the service member or other authorized requester.
Credit may be awarded for military experience or military school training. Depending on the branch of the military, students are requested to supply their military services transcript to the Transfer Coordinator in the Admissions office to have the credit recommended by the American Council on Education be given for training to the student record. To request your military transcript, go to the appropriate site listed above.
Use this form to apply for educational assistance under the following benefit programs:
Do not use this form to apply for Vocational Rehabilitation and Employment benefits (Chapter 31 of title 38, U.S. Code), Dependents Educational Assistance benefits (Chapter 35 of Title 38, U.S. Code), Transfer of Entitlement, or National Call to Service (Section 510 of Title 10, U.S. Code). These benefits require different application forms that can be completed online and printed from the VA Form Website or can be obtained from the nearest VA regional office. They may also be available where you received this application.
Use this form to apply for Transfer of Entitlement (TOE)
to basic educational assistance under chapters 30 and 33 of title 38,
U.S. Code and chapters 1606 and 1607 of title 10, U.S. Code. Use this
form only if you are a dependent of an individual eligible to transfer
benefits to his or her dependents. The service member's military branch
must have approved the request to transfer benefits. The eligible
service member must have designated you by name, the number of months
transferred, and the period for which the transfer is effective.
Do not use this form to apply for benefits based upon your own military service. To apply for benefits based on your own service use VA Form 22-1990. That form can be downloaded from the VA Form Website, completed on-line and submitted electronically on the GI Bill Website (click "Apply Online" and select the "Education" option). It can also be obtained from the nearest VA regional office and it may also be available where you received this application.
If you need help planning your individual educational and career goals, VA offers a wide range of counseling services to help you make these decisions. Services include educational and vocational guidance and such testing as necessary for you to develop a greater understanding of your skills, talents, and interests. For further information on VA counseling, call VA toll-free at 1-888-GI-BILL-1 (1-888-442-4551) or TDD at (800) 829-4833.See page one of the application for additional information.
To apply for tutorial assistance read these instructions and complete the form in full. If you need help, reach us on the Internet on the GI Bill Website. You can call VA toll-free at 1-888-GIBILL1 (1-888-452-4551). If you are hearing impaired, call VA toll-free on 1-800-829-4833. To obtain information on other forms of assistance, contact the financial aid office at your school.
If you are eligible for education benefits and need help in a subject, you can get supplemental payments for tutorial assistance. The subject must be necessary for the completion of your approved program. You must be training at one-half time or more in a post-secondary program at an educational institution. Even if you are passing a course, you can get tutorial assistance if your grade will not be credited toward completion of your program.See page two of the application for additional information.
This application is used by service members, veterans, or their family members who are already receiving federal benefits (other than Chapter 35) to request that their benefits continue on with them after they have changed programs (majors, certification programs, etc...) or schools.
Use this form when:
Most items on this form are self-explanatory. Here is additional information on certain items.
Item #4A: Here are some examples of what we mean by "goals":
Items #6: Provide your dependents information only if you have military service before January 1, 1977 (or delayed entry before January 2, 1978).
Items #11A and 11B: Make sure you sign and date these
items. If you are currently on active duty, have your Education Service
Officer sign and date Items 12A and 12B.
To file this form
(A) If you have selected a school or training establishment,
(B) If you have not selected a school or training establishment,
See page three of the application for additional information.
If You Need Help
If you need help in completing this form, you can contact us through the GI Bill Website. Click on Ask a Question and Find Answers. Or you may call us toll free at 1-888-GI-BILL-1 (1-888-442-4551.) If you're hearing impaired, call 1-800-829-4833. Please call 1-800-827-1000 if you want a VA counselor to help you in planning your program.
This application is used by the dependents of veterans or service members to request certification for Chapter 35 benefits. Chapter 35 benefits are specific to each individual who requests them, as opposed to transferred Chapter 33 (Post 9/11) benefits, and are only available to dependents or spouses of veterans who are deceased or considered 100% disabled.
This form can also be used to request certification for the John David Fry Scholarship.
Do not use this form to apply for Veterans' education assistance based on your own service (Chapters 30, 32, 33, 1606, or 1607) or vocational rehabilitation benefits (Chapter 31). To apply for veterans' education assistance based on your own service, use VA Form 22-1990. To apply for vocational rehabilitation benefits, use VA Form 28-1900.See page four of the application for additional information.
This application is used by the dependents or spouses of veterans or service members who are already receiving Chapter 35 or John David Fry Scholarship federal benefits to request that their benefits continue on with them after they have changed programs (majors, certification programs, etc...) or schools.
Do not use this form to apply for a change of program or place of training for Veterans' education assistance based on your own service (Chapters 30, 32, 33, 1606, or 1607). To apply for a change of program or place of training for Veterans' education assistance benefits based on your own service, use VA Form 22-1995.See page three of the application for additional information.
Under the Wisconsin G.I. Bill, an eligible veteran who entered active
military duty as a Wisconsin resident is eligible for remission
(waiver) of 100% of standard academic tuition and segregated fees at a
University of Wisconsin System (UW) institution or 100% of the program
tuition and material fees at a Wisconsin Technical College System (WTCS)
institution. This benefit is also available to certain spouses and
children of eligible veterans as well. The program is administered by
each individual campus and the Wisconsin Department of Veterans Affairs
(WDVA) only certifies eligibility. This means that the waiver is
approved by the school, not WDVA. This is a state, not federal, program.
the Wisconsin G.I. Bill, the veteran must have been a Wisconsin
resident at the time of entry into active duty. Character of service and
active duty service requirements apply.
A 100% remission is provided to the qualifying dependents of an eligible veteran:
Wisconsin G.I. Bill provides a full remission ("waiver ") of tuition
and fees for eligible veterans and their dependents for up to 8
full-time semesters or 128 credits (whichever is longer) at any
University of Wisconsin System (UWS) or Wisconsin Technical College
System (WTCS) institution for continuing education, or for study at the
undergraduate or graduate level.
Items covered by the Wisconsin GI Bill are:
· Base Tuition
· Segregated Fees
Items NOT covered by the Wisconsin GI Bill waiver include, but are not limited to:
The Wisconsin G.I. Bill is a state program that is entirely separate from the federal VA's Montgomery or Post-9/11 G.I. Bills.
There are special requirements for individuals who are eligible for the Chapter 33 (Post 9/11) GI Bill, please contact the Stout Veterans Office or Wisconsin Department of Veteran Affairs for more details.
If you served after September 10, 2001, and are currently using the WI GI Bill or plan to use the WI GI Bill; DO NOT MAKE AN IRREVOCABLE CHOICE TO CHANGE TO POST 9/11 Chapter 33 FEDERAL BENEFITS UNTIL YOU HAVE ALL THE FACTS.
Information can be found from the Wisconsin Veteran Affairs website.
For more information about the WI GI Bill, call the Stout Veterans Office at 715-232-1659 or call the Wisconsin Department of Veteran Affairs at 800-947-8387.
|ACTIVE DUTY TIME||MAXIMUM AMOUNT OF CREDITS OR SEMESTERS|
| 90 to 180 days
||30 credits or two semesters|
|181 to 730 days||60 credits or four semesters|
|731 days or more|| 120 credits or eight semesters
This form is used by members of the Wisconsin National Guard who are receiving the Wisconsin National Guard Tuition Grant to verify credit totals and request payment for the semester. This form must be completed each semester, and must be received by the Veterans Services office as soon as possible, as the application must be received by the DMA within 60 days after the courses you are requesting reimbursement for have been completed.
You are eligible for this tax-free tuition assistance grant if:
Wisconsin National Guard Tuition Grant is a program whereby an eligible
guard member, upon satisfactory completion of course(s) at a qualifying
school, can apply for a tuition reimbursement. Reimbursement is based
on 100% of the tuition charged at the student’s qualifying school or the
maximum resident undergraduate tuition charged by the University of
Wisconsin-Madison, whichever is less. The grant cannot pay for any room
& board, books, fees or continuing education credits (CEUs). The
grant program reimburses up to eight semesters.
you were enlisted in the Wisconsin National Guard on July 25, 2003, or
later, you may use the Wisconsin National Guard Tuition Grant at
If you enlisted in the Wisconsin National Guard prior to July 25, 2003, you may be able to use the grant outside parameters above.
The schools above are subject to change based on accreditation or amendments of the statute of governing this grant.
the directions on the form thoroughly. After completing the student
portion, submit the application to your school certifying official at
the same time. The school has instructions to forward the certified
application to DMA. It is vital that your application reach DMA within
60 days of completing your course(s). If you question the status of your
application, call the POC listed above prior to the 60 day deadline.
DMA strives to process applications for reimbursement within 30 days of
Additionally, the Pre-Application is no longer needed.
Must I pay the school before getting reimbursed via the grant?
The arrangement is between you and your school. It is strongly encouraged by DMA that you pay your school upfront and be reimbursed your tuition after your course(s) are completed. After all, that is what defines a reimbursement.
Is there a mandatory Grade Point Average?
Yes, students must achieve a minimum GPA of 2.0 in each term to receive the tuition grant.
Is the grant available for graduate degree credits?
No, it is for undergraduate degrees only.
What form of reimbursement may I expect?
A check is written from DMA to you and mailed to the address you write on your application.
If I take only six credits will that use up one of the eight semesters eligible to me?
No, part-time use of the grant is prorated. So, six credits, for example will use up .40 of one semester.
What determines if a school is a qualifying school for this grant?
The United States Department of Education regulates that specific accreditation. There are other types of accreditation so if you question whether or not your school qualifies, call your POC. Most out-of-state schools are not eligible.
What if I don’t fulfill my military obligation?
Depending on the reason for your separation from the National Guard, it may be determined that you must repay the grant money you received.