Recycling Work Group Meeting Minutes
Contact the Environmental Sustainability Coordinator at clarkra@uwstout.edu.
"SPRING MOVE OUT" subcommittee meeting
Present:
Randy Eide- City of Menomonie
George Hayducsko- Dunn County Solid Waste
Jim Davis- Veolia
Linda Anderson, Bob Dodge, Krista James, Keith McCarten (UW-Stout)
- Keith McCarten will make sure the entire west side of parking lot #29 is reserved.
- There should be enough room for two 30 yard dumpsters (24 feet long each), large canopy (make sure it uses sand bags), Hope Gospel Mission (cube van).
- The canopy will be closest to the 13th avenue side to give maximum exposure for the event.
- The Hope Gospel Mission truck will be closest to the canopy.
- Keep heavy equipment (i.e. front end loaders) to the south.
- Keith McCarten will make sure cones are available to delineate a safety lane. He will also make sure barricades are in place EARLY to prevent non-event folks from parking in this part of the lot. Keith will also provide parking permits for all volunteers- he’ll get the approximate numbers from Raina
- Jim Davis (Veolia) will make sure the roll-offs are at the event by 8:30AM. They will be picked up sometime after 3:30PM. Volunteers will make sure the roll-offs aren’t blocked so they can be removed at the end of the event.
- Veolia will also bring 12 safety vests for the volunteers to wear.
- On Friday, Veolia will provide hotdogs and Dunn County Solid Waste will provide sodas for all volunteers and students who bring reusable items.
- Bob Dodge has a flat bed truck he can use to help with any excess roll-off materials (bring them to the transfer center). He will also make sure there is plywood available to place under the roll-offs to prevent damage to the black top. Bob will also bring some recycling and garbage bins for the hotdog and soda waste.
- Krista will contact the canopy company to reserve a sandbag style canopy. She will also contact Lori Anda Bowen (sports and fitness center) about using their sandwich boards for advertising next to the parking lot. We want to make sure the notice “Don’t leave stuff over the weekend or it will get ruined” is displayed well so that students don’t leave items in the parking lot over the weekend.
- George will provide a flyer on household hazardous waste for the 2 day event to help educate students on safe ways to dispose of these wastes.
- Raina will work with the volunteers to make sure they wear safety vests and are aware of safety issues. It was suggested that she have a sign up sheet that volunteers sign AFTER they’ve received the safety brief. All volunteers should use the first floor restrooms in the sports and fitness center
- Linda Walsh will send a billing address to Jim Davis for Monday’s event (the GMACF account information). Veolia will invoice the City for Friday’s event. Linda will also contact Hope Gospel Mission before the events to make sure everything is good to go. We need to know how much stuff they took and approximate dollar value (for promotional purposes, writing grants).
- Don will contact the food pantry to see if they will provide containers for food donations.
"SPRING MOVE OUT" subcommittee meeting
10:30AM City Council Chambers, City Hall
Present: Linda Walsh, Don Kuether, Randy Eide, George Hayducsko, Emily Wiese, Bob Dodge, Krista James
Financing
- Randy Eide- City is contributing $700.00 for the 2 roll-outs on May 16th; they will also make sure a front loader is available for the event
- The roll-outs on May 19th will be paid using funds from the newly created “Spring Move Out” GMACF account. Money will be deposited to this account from Sustainable Dunn ($300.00, American Edge Real Estate ($300.00), and UW-Stout IRHA ($250.00).
- Overruns (after the 2 roll-outs are full for the day) will be paid for by Dunn County. In addition Bob Dodge suggested that a Stout-owned flat bed truck can be used to haul overruns to the transfer center.
- The Stout Student Association (SSA) will cover advertising costs.
- On Friday May 19th Veolia will be providing hotdogs and Dunn County Solid Waste will be providing soda for all people who bring items to the event. In the advertising, we need to say that hotdogs and soda will be provided until supplies last. Bob Dodge will provide recycling containers for the soda cans.
- Don Kuether, Linda Walsh and Krista James will be submitting a GMACF grant proposal requesting $770.00 to be used for this year’s event
- It was decided that the committee should explore ways to make this an annual event with long-term funding
- George Hayducsko will work on writing a Community Health Foundation Grant proposal for the 2009 event.
Logistics
- Raina Clark, Keith McCarten, Bob Dodge, Randy Eide, George Hayducsko, Linda Anderson, Jim Davis and Krista James will meet on Monday, April 14th 10AM, City Hall to plan the logistics for the days of the event. Bob will organize this meeting.
- It was suggested that campus police officers patrol the area on Saturday and Sunday (May 17-18) to prevent people from dropping off stuff in the parking lot (#29) over the weekend.
- Matt and Keith B. (Dunn County Health Dept) still haven’t found volunteers (who own pick up trucks) to help off-campus students bring items to the drop off site. Don Kuether said he’d try to get volunteers from Sustainable Dunn. He’s also going to volunteer. We need to make sure that all our advertising includes information about this service. However, it was suggested that people should call ahead of time if they need help just so we can plan ahead of time.
- Krista talked to Jim Davis of Veolia. He will try to have his drivers help us monitor large items at the residential hall dumpsters so we have data to determine residential hall inclusion for next year.
- It was decided that this would be the last large group meeting. The logistics and advertising subcommittees may continue to meet as needed.
Advertising
The advertising subcommittee met on March 26, 2008 at UW-Stout. Emily Ascher, Krista James, Amy McGovern and Martin Fritz were in attendance.
- Start advertising campaign on May 1st (get posters done by April 18th)
- Campus posters to get the word out.
- Bathroom stalls in businesses (bars, restaurants, grocery stores)
- Campus daily email 4 times
- Raina agreed to host information on her website
- SOC and Student Information desk will be contact- open on May 16th and 19th?
- Facebook, MySpace group/page- Emily Ascher
- Work with SSA to send electronic copies of flyer to landlords
- Work with the library to concentrate posters and possibly a table to advertise the program
- Jane Henderson or Margy Ingram would know where laptops are returned- we could concentrate advertising there as well.
- Stoutnic- outside picnic
Emily Ascher met with the Stout Student Association (SSA) on Tuesday, April 1st. After seeing the presentation the Stout Student Association would like to thank all of those involved for the start-up of such a great program. The students were engaged during the program with many questions. Upon concluding the program all those students involved agreed that SSA needed to make a commitment to the Spring Move Out project. Under Emily’s supervision the Stout Student Association will:
- Draft a letter for all off campus landlords and send it to them via their email distribution list, encouraging that each individual landlord spread the word about the benefits of the program.
- Help cover the cost of printing posters with Housing and Residence Life
- Work with Housing and Residence Life design staff to create a flyer for distribution at key campus locations during the end of the semester.
- Pay for the copies of flyers for distribution at key campus locations during the end of the semester.
- Facilitate the facebook groups and pay for the facebook advertisements for students.
- Facilitate the daily emails highlighting the program, that are sent to all students.
- Send out campus wide emails to all organizations advertising the event and encouraging volunteers
- Spread the word on campus via word of mouth.
- Help in any other way that they can!
"SPRING MOVE OUT" subcommittee meeting
Present:
Linda Walsh and Don Kuether- Sustainable Dunn
Randy Eide- City of Menomonie
Mary Phillips- Dunn County Solid Waste
Emilie Wiese- American Edge
Keith Bergeson and Matt Olson- Dunn County Health Department
Krista James, Emily Ascher (UW-Stout)
Our next meeting is scheduled for Wednesday, April 9th 10:30AM, City Council Chambers; City Hall
“Spring Move Out” is scheduled for Friday, May 16th and Monday, May 19th at parking lot 29, UW-Stout
- The event will run 10AM to 3PM each day
- The parking lot will be cleared Friday late afternoon
- Everything will be set up again for Monday
- No trash will be accepted- this will be well advertised
- The website for this event can be found at: http://www.uwstout.edu/faculty/jamesk/bio_111/Stout_Spring_Move_Out.htm It’s still a work in progress
Program Costs:
- $350.00 per roll-off (tipping fee and hauling charge- everything; thru Veolia)
- 2 roll-offs per day (4 total roll-offs= $1400.00)
- $150.00 advertising (posters, flyers for campus and landlords)
- Funds are available to cover the $1550.00 proposed expenses: $300.00 American Edge Realty; $300 Sustainable Dunn; $700.00 City of Menomonie; $250.00 IRHA UW-Stout
- Emily Weise, Emily Ascher and Krista James will work with the Stout Student Association to obtain more funding to cover the cost of a canopy for the days of the event. A1 Rental is giving us a 10% discount: 30ft x 45 ft canopy at $385/day; 30ft x 60ft canopy at $520/day.
- Don Kuether, Linda Walsh and Krista James will write a Greater Menomonie Area Community Foundation (GMACF) grant proposal to obtain funding for additional roll-offs for the 2 day event and start-up money for next year’s event
- Dunn County Solid Waste will also write a Community Health Foundation grant proposal to obtain additional funding for additional roll-offs and start-up funds for next year
- Linda Walsh will open a “Spring Move Out” account with the GMACF.
Things to do for our next meeting
- Matt and Keith B (Dunn County Health Dept) will contact churches to see if they will volunteer during the event. Pickup trucks and drivers will be needed to help off-campus students bring items to the drop off site.
- UW-Stout Spring Move Out committee members will meet before the April 9th meeting to provide input on the May 16th and 19th event
- Logistics for the 2 day event
- Determine how reusable items can be diverted from the residence hall dumpsters. Currently Martin Fritz is helping to organize donation containers at each residence hall. Items will be donated to the Baptist church and Menomonie food pantry. However, furniture and other items can be taken to the May 16th and 19th move out event. We just need to figure out the logistics.
- Advertising the event- there will NOT be a mass letter mailing (too expensive and uses too much paper); instead, we will focus on using the all campus student email, Facebook, MySpace, and campus posters to get the word out. We will also put together a flyer for landlords such as American Edge
“Spring Move Out” Subcommittee Meeting
10:30AM, Wednesday, February 20th
Room 225, Jarvis Hall, Science Wing; UW-Stout
Present:
Linda Walsh and Don Kuether- Sustainable Dunn
Randy Eide- City of Menomonie
George Hayducsko- Dunn County Solid Waste
Emilie Wiese- American Edge
Mark Vinall- Veolia
Keith Bergeson and Matt Olson- Dunn County Health Department
Raina Clark, Krista James, Emily Ascher, Drew Barrette (UW-Stout)
Our next meeting is scheduled for Wednesday, March 12th, 10:30AM, City Hall, Conference Room (3rd floor)
After much discussion, it was decided to change the dates of the “Spring Move Out” to Friday, May 16th and Monday, May 19th.
- The event will run 10AM to 3PM each day
- The parking lot will be cleared Friday late afternoon to prepare for UW-Stout graduation
- Everything will be set up again for Monday
- No trash will be accepted- this will be well advertised
It was also decided to keep the location the same for both dates, parking lot 29 at UW-Stout. Rationale:
Most off-campus housing is located on the south side of campus
On-campus students will most likely have smaller items to donate and can easily walk those to the drop off site
UWEC also uses this system
Tasks assigned to committee members for next meeting:
Randy, George, Mark, Bob
- Determine a cost estimate for the roll-out for both days
- Decide how the roll-out costs will be covered
Keith B. and Matt
- Contact Briggs about renting a canopy in case of rain
- Contact Community Health Foundation about donating money for the event to help cover roll-out costs
Keith B., Matt and Don
- Contact churches to see if they will volunteer during the event. Pickup trucks and drivers will be needed to help off-campus students bring items to the drop off site.
Don
- Contact Linda McIntyre to see if the Menomonie Foundation could help fund this event.
Emily A., Drew and Kristine Shores
- Try to get financial help from SSA to cover poster and other promotional costs
Emily A. and Emily W.
- Decide on what should be included in landlord/tenet informational packets
Linda
- Find out when UW-Eau Claire is having their move out event
- Get other helpful ideas/tips from the UW-Eau Claire project leaders
- Contact Hope Gospel Missions, Salvation Army and Goodwill to find out if they can show up for the events.
Raina
- Find people to be in charge on both “Move Out” dates; they will stay at the drop off site and help direct volunteers
- Send out daily emails to students advertising the event
- Post event advertising to Facebook
Miscellaneous:
Randy
- Agreed to a City mailing to all landlords/tenants informing them of the event
Amy
- Everyone loved the “Spring Move Out” poster design
- IRHA donation for promoting event
Amy, Martin, Linda
- Residential hall participation
Keith McCarten
- Campus police participation
“Spring Move Out” Subcommittee Meeting
Present:
Joyce Hill- Dunn County Environmental Health
Keith McCarten- Stout, parking
George Hayducsko- Dunn County Solid Waste
Bob Dodge- Stout; Buildings/Grounds
Linda Anderson- Stout; Buildings/Grounds
Don Kuether- Sustainable Dunn
Amy McGovern- Stout, Housing
Linda Walsh- Sustainable Dunn
Randy Eide- City of Menomonie
Krista James- Stout; Biology Dept
What we accomplished:
- Tentative dates for the Spring Move Out
- South Campus- Thursday, May 8th : 2-6PM; Lot 29
- North Campus- Friday, May 9th: 2-6PM; behind Wigen Hall
- Divided tasks for next meeting:
- Amy will find out if IRHA can fund $200 towards the project
- Keith will talk to Raina Clark to see if the Stout Sustainability Office can provide funds
- Don will call to Interfaith and United Way to get them involved
- Krista will contact SSA to get them involved; she will also write-up a tentative meetings/goals calendar
- George will talk to Veolia about getting them involved; Mark Vinall will be invited to the next meeting
- Randy will get a list of off-campus student housing landlords; he will also invite Emily Wiese (American Edge to our next meeting)
- Linda Walsh will contact Hope Gospel Mission and will invite them to our next meeting
- Joyce will see if Dunn County Health Dept can help with funding
- Next meeting is scheduled for Wednesday, February 20th, 10:30-12:00PM, UW-Stout; Biology Dept; Jarvis Hall- Science Wing; Room 225
- Things to think about for next meeting:
- Advertising- sandwich boards, flashing lights, posters, flyers, advertising kits for landlords- Amy has a design team that can work on designing printed materials
- What do we do after the event when students leaving stuff at the site after the event is over?
- Funding sources and how much $ will we need?
“SPRING MOVE OUT”
Subcommittee of the Recycling Work Group
Stout Sustainability Committee
Friday, December 14th; 10-11:30AM
The Terrace, Memorial Student Center, UW-Stout
Present: Bob Dodge (UW-Stout), Randy Eide (City of Menomonie), George Hayducsko (Dunn County), Krista James (UW-Stout),
Don Kuether and Linda Walsh (Sustainable Dunn)
Problem:
Students moving out at the end of the spring semester often leave reusable large items (i.e. furniture and appliances) at the curbside (off-campus living) or next to the Stout dumpsters (on-campus housing). Items located next to off campus housing are often left exposed to the weather for weeks before they are disposed of properly; thereby making them unusable.
Possible Solution:
To address this community-wide problem, the committee decided to pursue a “Spring Move Out” event for on-campus and off-campus students. The committee hopes to create a program that is sustainable, similar to the one being used in Eau Claire which is now in its seventh year.
Different tasks were assigned to committee members in preparation for our next meeting scheduled for Thursday, January 17, 2008, 9:30AM at the Acoustic Care.
George and Randy
- Determine the approximate cost to run the program
- Explore possible funding sources
Bob
- Talk with Keith McCarten about holding the event in a designated parking lot on campus
- Talk with Linda Anderson about getting residential life involved
Linda Walsh and Don Kuether
- Talk with the organizers of the Spring Clean event in Eau Claire to find out what lessons they’ve learned so we don’t “reinvent the wheel”
- Determine if incentives are necessary to encourage off-campus student involvement
- Talk to John Dotseth about using an empty trailer to either store items over the summer or haul items to Hope Gospel Missions in Eau Claire
Krista
- Talk with Amy McGovern about getting RAs and other residential staff involved in the event; the goal is to get the on-campus items to the designated parking lot, rather than the dumpsters at the dorms
- Talk with Mary McManus about getting The Involvement and Leadership Center engaged