University of Wisconsin - Stout

Frequently Asked Questions

What is Work-Study?

Work-study is a federally-funded form of financial aid that is based on your financial need and is available to eligible students as part of their financial award. You must fill out the Free Application for Federal Student Aid (FAFSA) to qualify for Work-Study. If you receive Work-Study you may search for jobs designated as Work-Study. So apply early!!!

What is State Payroll?

State Payroll is a state funded student work program. State Payroll dollars must be allocated to a department before they are able to hire students under the program, therefore, limiting the availability of jobs and creating high competition for State Payroll positions. If you didn't apply for financial aid, or did not receive Work-Study in your financial aid notification letter, you may search for jobs designated as State Payroll. Students seeking State Payroll positions should secure a job as soon as possible.

How do I qualify for Work-Study?

To work under the Work-Study program you will need to fill out the Free Application for Federal Student Aid (FAFSA) because Work-Study is based on a financial need. Look on your award notification letter for a Work-Study award which will be listed as a dollar amount.

How do I qualify for State Payroll?

In order to work as a State Payroll employee you must be enrolled in at least one course each semester at UW-Stout, equaling one credit or more. Students who are only auditing classes or who are working on incomplete credits do not qualify. There are no financial/income restrictions to qualify for State Payroll.

Where do I get my paycheck?

Beginning with the first student payroll check for the summer term, direct deposit will be directed for all student employees. This free service offers a fast, dependable and safe method for student employees to receive their payroll payments; failure to complete the required direct deposit authorization will result in a delay of payment. Deposits can be made to any bank of your choice or to your Stout One Card*. The direct deposit form is available in the Human Resources Office, the Financial Aid Office, or at (http://www.uwstout.edu/hr/hrforms/achdd.pdf). Please direct any questions to Wayne Argo or Deb Hanson. Thank you for your cooperation.

*Stout One Card Information-If you choose to have your check deposited onto your Stout One, you will have to activate your account at the Stout One Card website http://www.uwstoutone.com/index.jsp and either sign up for direct deposit online or complete the direct deposit authorization form indicating your Stout One account number and send it to the Human Resources Office (203 Administration Building).

How long will it take until I see some money?

You will receive your first check approximately two weeks after your supervisor submits your work-hours for processing. Refer to the payroll schedules. Work-Study students are reminded to secure a job immediately.

How much will I make per hour?

Wages vary depending on the position and range from the federal minimum wage to $13.34. Higher wages are paid in higher level jobs, according to the UW-Stout wage structure for student employment.

What about taxes?

You must complete the tax information forms that will be provided to you when you have been hired. Contact the Human Resources Office with any questions you have about tax forms.

What are my employment responsibilities?

Understand what your employer expects of you; ask your supervisor about work requirements. Establish a work schedule with your supervisor that you can meet. Do not work more than 40 hours per week, and do not exceed your Work-Study earning limit. Check with your supervisor for this information. Make your best effort on the job. Campus employment is meant to help train you in your career. Your supervisor can be an excellent reference for your resume if you do your best.

What are my employment rights?

As a campus employee, you have the following rights?

  1. UW-Stout is an equal opportunity/affirmative action institution committed to diversity in its people and programs.
  2. UW-Stout employees are reminded that university rules, policies and practices prohibit the unlawful manufacture, distribution, dispensing, possession or use of controlled substances on all university property and worksites, with any violation resulting in disciplinary action up to and including discharge or expulsion.
  3. You may contact the Student Employment Coordinator who is located in the Financial Aid Office about an employment concern if you and your supervisor can't resolve it.

What should I do if I feel I'm being discriminated against?

If you feel you are being discriminated against, contact either your supervisor or the Affirmative Action Office on campus.

When do I look for a job?

Campus jobs are in high demand so it is recommended to search for a job immediately - within the first two weeks of the semester. Even though the best time to locate a job is at the beginning of each semester job openings are available throughout the year. Check the job postings weekly. Plus, at the beginning of the fall semester the Job Fair will be held.

When do students usually start working on campus?

Students who work, most often begin working in their freshman year. Approximately 66% of UW-Stout students work while attending school at on-campus or off-campus jobs. Why don't you give it a try!

Is there a limit to the number of hours I can work?

Generally, students work on campus an average of 8-10 hours a week but have the option to work more depending on your schedule, the needs of your campus employer, and the dollar amount of your Work-Study award. (If working at a Work-Study job wages earned must remain within your awarded limit.) When you are hired, you and your on-campus employer will set a work schedule for you based on your needs and their needs. Work hours are flexible to fit in with your class schedule. However, students are not allowed to work more than 40 hours a week.

How do I apply for a Job?

First, determine if you qualify for Work-Study and/or State Payroll by reading the information provided on the UW-Stout Student Jobs web site. If you are still unsure of the work type you qualify for call the Financial Aid Office at (715) 232-1363.

Financial Aid counselors will help you determine what work type you qualify for. You may review the jobs available in the work type you qualify for; either at the Student Jobs web site or on the Job Board outside the Financial Aid Office, 210 Bowman Hall. These postings are updated weekly throughout the year. Also, at the beginning of the fall semester a Job Fair is held.

Once you have found a job you're interested in, feel free to fill out a job application and contact the supervisor. You can contact the supervisor by email, the listed phone number, or stopping by in person.

Once you are hired, contact the Financial Aid Office to obtain a work authorization which permits you to work on campus. You must have a picture ID and a Social Security Card.