University of Wisconsin - Stout

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Billings

Approximately one month before the beginning of the a semester, students will be sent an initial invoice and information concerning the payment process. This billing is sent by hard copy to the student's permanent home address and also sent via email to their Stout email account. NO OTHER BILLING IS SENT AFTER THE INITIAL BILLING IS MAILED AND EMAILED. If the student registers after the initial billing is sent out, it is the student's responsibility to access their account at Access Stout to see how much is owed.

It is important that students inform the University of any address changes. The Office of Student Business Services will not be responsible for the failure to pay a bill which was not delivered due to an incorrect address. Address changes are made through the Registration and Records Office, Bowman Hall. The student is responsible to see that bills are paid on time. Students relying on others to pay their bill must forward the bill to the proper party.

(Special Note: the Board of Regents reserves the right to change tuition and fees without published notice.)

Payment Options

Unless the student has signed a Payment Plan Agreement, all fees are due by the 5th day of the term for the Spring and Fall terms and the 1st week of the 1st class for Winterm and Summer. Payment Plan Agreements can be done via the internet at Access Stout.

A minimum payment of $200.00 is due by the 5th day of the term, 1/2 of the balance is due approximately 30 days after and the remaining balance is due approximately 60 days after the start of the term. Any balance that is carried over after the first 30 days of the term will incur a monthly finance charge of 1.5% added to the balance.

Students are encouraged to pay by mail and to send their payment to:

Other options are to use the drop box outside the Administration Building or making a payment on-line at Access Stout with a Discover, American Express, or Mastercard, or by echeck. There is a fee involved for using credit cards so please read the options carefully.

Late Payments

A late payment charge of $2.50 per credit with a maximum of $30.00 will be charged to any student making the minimum payment during the second week of classes. Failure to pay by the 10th day of the term may result in the cancellation of the student' registration. Students allowed to re-register will be charged a late payment fee of $3.75 per credit to a maximum of $5.00 and a re-admittance charge of $25.00.

Refund for Overpayment of Tuition

All refunds for overpayment of tuition will be applied to the student's Stout One Card. You must go to www.uwstoutone.com to activate your New ID CARD and choose how you wish to receive your refund(s). Subsequent changes made to the course schedule will likely result in additional charges or refunds. Any refunds that occur as a result of schedule changes will automatically be sent to your Stout One Account.

Refund Schedule for Withdrawals and Drops

Refunds for fees paid are prorated according to the length of the course and the number of weeks a course has been in session. When a student withdraws, depending on how much time has lapsed in the semester will determine if a refund is owed to the student and how much. LAB FEES ARE REFUNDABLE THE FIRST TWO WEEKS OF THE TERM ONLY.

If a student withdraws within the first two weeks of the semester, an administrative fee, (withdrawal fee), will be accessed for processing the withdrawal. The fees are $50.00 in the first week, $100.00 in the second week, or 5% of instituitional charges, whichever is less.

View the refund schedule. [pdf]

Repayment of Financial Aid if You Withdraw

If you withdraw from the University before 60 percent of the semester has been completed, the University is required to determine the amount of your Federal Financial Aid (other than work-study) that must be returned. The amount of aid you may keep when you withdraw is in direct proportion to the length of time you remained enrolled during the semester. You may owe a repayment of your Financial Aid even though you are not eligible for a refund of your tuition. The University will notify you of the dollar amount owed.

*Even if you do not complete the formal withdrawal process and just stop attending class, these rules apply and you will be billed for any balance due and any financial aid repayment required.

Laptop Damage and Repair Fees

The following are Laptop fees in accordance to the E-Scholar Laptop Computer Agreement:

Laptop Damage Fee: If the computer is found to be damaged during inspection by a University authorized repair technician, the university may charge the student a $50.00 fee for the first incident of damage and an incrementally escalating $50.00 fee for each subsequent incident of damage. ($50.00 for the first incident, $100.00 for the second incident, $150.00 for the third incident, etc.) These amounts will be added to the student's University account.

Laptop Accessory Fee: If accessories are missing when the student returns the laptop to the University, the student will be charged for full replacement cost of each missing accessory.

Laptop Stolen/Lost Fee: The University may bill the student for the replacement costs of the laptop and accessories if he/she fails to report theft or loss of the laptop within 48 hours of the occurance. In cases of theft or loss, the student may also be responsible for a $400.00 fee.

Non-Compliance Fee: In the event that the student does not return the computer within stated time frames, the University may, at it's discretion, place a hold on the student's University records, bill the student for the replacement cost of the computer, and/or charge the student a $400.00 fee, or file a loss of claim with the University's insurance company which would initiate repossession or police investigative action.

All charges for laptop damages or fees will be added to the student's University account.

Graduation Fees

The Student Business Services Office will assess a $30.00 graduation fee to your tuition account when your graduation application has been processed. The $30.00 fee is applicable to both undergrad and graduate students. If the fee is not paid, a hold will be placed on transcript requests and other university records.