Citation Appeal

The Appeals Board

appealbuttoncitationsmall2The Parking Appeals process is guided by an autonomous Advisory Board of student, faculty, and staff volunteers.

Board members are appointed by the Stout Student Association, the Faculty Senate, the Academic Staff Senate, and selected from the pool of classified employees. The Advisory Board is independent of Police and Parking Services, with no Parking Service employees serving as voting members.

The Appeals Process

Step One

  • A written appeal is reviewed by the Parking Coordinator
  • The Parking Coordinator evaluates the appeal based on guidelines and criteria established by the Parking Advisory Board.
  • The appellant is informed, by e-mail, of the hearing decision.
  • The appellant is provided with the option of appealing the initial hearing decision. (Second Stage Appeal Information)

citationsmall2The University accepts appeals of parking citations.  Any citation may be appealed although certain types of appeals are generally not accepted (click here for a list of these types of citations).  Payment of a citation under appeal is suspended without penalty during the appeal process. A completed appeal form (forms are available from the Parking Services Office or on the Parking web page) must be received in the Parking Services Office within 7 calendar days from the date the citation was issued.  Late fines do not accrue until the appellant has received notice of the Hearing Decision.

Definitions of Appeals Actions

UPHELD means that the citation has been upheld as valid under UW-Stout parking regulations and payment is due.

REDUCED means that the Board agrees there was a violation of UW-Stout parking regulations, but that mitigating circumstances presented in your appeal warrant a reduced fine. Payment of the reduced fine is required.

DISMISSED means that the appeal was approved and the fine was waived.

Citation Appeal Process

citationsmall2Parking citations are issued for violation of established University parking regulations. An appeal should be based on the premise that the citation was not consistent with UW-Stout parking regulations, or that special extenuating circumstances exist that should excuse the appellant from compliance with those regulations. An appeal must be filed within 7 calendar days from the date the citation was issued.

By joining in the appeals arbitration process, both the appellant and Parking Services agree to accept the board's decision as final and binding. The Parking Appeals Board ruling is the final University decision regarding parking citations.

Appealed citations are placed on hold until the appellant is e-mailed notice of the hearing decision. No additional late fees will be added, and payment is not required unless the citation is upheld.

A Hearing notice that a citation is dismissed requires no further action on the part of the appellant. This process may uphold a citation at either the current fine level or a reduced fine. Payment of an upheld citation is required by the due date set in the Hearing Decision letter. Failure to remit payment of a reduced fine will result in a reduced fine reverting to its original level, in addition to any late fees that have accrued during the appeals process.

Filing An Appeal

citationsmall2You may file an appeal thru our appeal form or in person. In all cases your appeal must be received in Parking Services within seven calendar days from the date the citation was issued.  The following information must be included with the appeal, regardless of the method of submittal. Incomplete or illegible appeals cannot be processed.

  • Attach the original citation if submitting by mail
  • Citation number
  • Name
  • Current address
  • Current e-mail address
  • Vehicle license plate number and state
  • Permit number
  • A statement explaining why the citation should be waived

Remember to keep a copy of your appeal and citation for your records.

File Via The Web

Go to the on-line parking appeal form. Be sure to include all of the information listed on that form, including your return E-mail address. When the form is completed, be sure that you click on the "Submit" button. You will receive notice of the Hearing Decision by E-mail.

File In Person

File a written appeal at Parking Services.  Forms are available in the Parking Office.