Purpose:

Disability Services works with individual students to identify barriers they experience in the learning environment and offer them options to attain means of equal access to their higher education. 

In order to support instructors in creating accessible learning environments for all students, we welcome collaborations to aid in the development of Universal Design for Instruction.

Accessibility includes posting documents that are useable with screen reading software, captioning of audio visual materials, and ensuring that means of equal access are implemented smoothly.

Please contact the Disability Services office if you have questions regarding accessibility or means of equal access.

 

Confidentiality:

Confidentiality is required in our office and we appreciate your discretion in protecting student’s personal information and rights to privacy.

 

 Accessibility:

Universal Design (UD) in Instruction/Education is the goal of our office.  Following concepts of UD means that everything is created to be as accessible to the largest number of people without adding accommodations or adjusting content. Examples include captioning of videos and audio-visual materials and Optical Character Recognition (OCR) of electronic documents.   UD provides for accessibility to the most individuals.

 

Captioning:

Campus policy requires ALL audio-visual material used in class be captioned.  Uncaptioned items may not be used in a class when a student registered for the course will be denied equal access to that material.

Please plan ahead as having items captioned generally takes a minimum of 6 – 8 weeks: we must first obtain permission and then submit the item with the captioning request.

Disability Services only pays for captioning items to ensure accessibility for a student connected with our office.

No student is required to connect with our office.  This means that you may have students with a disability in your class who anticipate equal access as provided under Federal laws and campus policy.  Please contact your department chair for processes and funding to caption materials you plan to use in your class.

 

Optical Character Recognition (OCR):

Please OCR all PDF documents before posting electronically.

OCR provides accessibility for people using various screen navigation systems and screen reading programs.  We encourage all materials at Stout be accessible by processing all documents through the process (syllabi, assignments, readings, postings, etc.) prior to posting them on the electronic course delivery system (D2L, Learn @ UW-Stout, et. al).

How to OCR documents:

  1.    Use only “clean” originals to scan
  2.    Open the document in Adobe Acrobat Pro
  3.    Select Tools
  4.    Select Recognize Text
  5.    Select In This File
  6.    Select All Pages
  7.    Click OK
  8.    When it is done, click File
  9.    Click Save As PDF
  10.    You can select the location and re-name the document
  11. Please post this OCR version of the PDF in your online content


Alternative text (“alt text”)

Please ensure that all images are developed in an HTML or XHTML document so you can include the alternative attribute (also referred to as alternative text or alt. text).  Creating your documents in this format conforms to accessibility standards.

Alt text provides a description of images to ensure that individuals using screen reading software have access to the material content of the image.

Some excellent resources for creating alt text:

http://www.w3schools.com/tags/att_img_alt.asp

http://accessibility.psu.edu/images/alttext/

http://webaim.org/techniques/alttext/

 

Quizzes and exams

All email testing communication should go to: disabilityservices@uwstout.edu

Please answer each question in the email (or on the form) so we can appropriately proctor quizzes and exams:

  1. Length of time the class will have to take the assessment

  2. Any materials that may be used during the assessment (please be specific: “all notes,” “a non-graphing calculator”) to ensure equal access for the student taking the assessment in our offices

  3. Whether you prefer we hold the exam for you to pick up in our office or would like us to send it back through campus mail. 

Online quizzes and exams

All email testing communication should go to: disabilityservices@uwstout.edu

Please answer each question in the email (or on the form) so we can appropriately proctor quizzes and exams:

  1. Length of time the class will have to take the assessment

  2. Any materials that may be used during the assessment (please be specific: “all notes,” “a non-graphing calculator”) to ensure equal access for the student taking the assessment in our offices

  3. Whether you prefer we hold the exam for you to pick up in our office or would like us to send it back through campus mail.
Lock Down Browser creates inaccessibility for students who use screen navigation systems or screen readers as a means for equal access since these programs need to be open and running in order for students to read the quiz or exam.

Purpose of hard copy exams required by our office for online assessments:

  • Hard copy may be the student's means of equal access
  • Back up if technology does not work
  • Will be used if online quizzes/exams are not fully accessible
  • Students usually enter answers online when finished for your convenience
  • Randomization does not provide equal access: please ensure that you do not randomize this student's online quizzes/exams
  • Please ensure that time reflects the student's Letter of Access time allowance (time and one-half or double)
  • Disability Services expects students testing in our offices take the assessment in the online format if students in the class are taking it online

Documents you are likely to see from the Disability Services office include:

Letter of Access

  • Please respect the student’s privacy concerning this letter.

  • Our formal letter indicating means of equal access for the individual student.

  • Accommodations are intended to provide the student equal access to their education.

  • Accommodations allow means for equal access: not all students will opt to use their accommodation(s) in a particular class.  It is the adult learner’s discretion to decide when to make use of the accommodation(s).

  • We are happy to talk with instructors about implementation of accommodations and any concerns you have surrounding a student’s means of equal access.
Note taker request form

  • Please protect the identity of the student who is requesting notes.

  • Please ask the class (verbally or by email) if anyone who takes legible notes is willing to share their notes with a classmate.

  • Please give the note taker form to the volunteer.

  • There may be times when a student has “Peer Note Taker” on their letter of access and does not want or a note taker or gives a classmate the note taker form directly.
Test / Quiz request form

  • Disability Services sends this form when a student in one of your classes opts to take a quiz or exam in our offices, usually in the reduced distraction environment with extended time.  We typically mail this form, although the student may hand deliver.

  • Imperative information our office needs in order to properly proctor an exam for your student
Length of time the class will have to take the assessment

  • Any materials that may be used during the assessment (please be specific: “all notes,” “a non-graphing calculator”) to ensure equal access for the student taking the assessment in our offices

  • Whether you prefer we hold the exam for you to pick up in our office or would like us to send it back through campus mail.
Test permission form

  • Disability Services sends this form when a student in one of your classes opts to take a quiz or exam in our offices and cannot take it during your class time, generally because the exam time conflicts with our office hours (Monday through Friday, 8:00 – 4:30) or with other classes the student needs to attend.

  • We will complete the top portion of this form and ask that you sign and date the form indicating your approval of the arranged testing time(s) for this individual and return to the Disability Services Office (Bowman Hall 206).

Please make note of the day and/or time change and whether or not it is a one-time occurrence or scheduled for all exams for the quarter/semester

Contact Information

Disability Services

206 Bowman Hall

Mon-Fri 8:00 AM - 4:30 PM

Phone: 715-232-2995

Fax: 715-232-2996