Student Research Fund Grant Proposal Guidelines

General Information

Purpose of the Student Research Fund

The purpose of the UW-Stout Student Research Fund is to provide undergraduate and graduate students with funds to support research and the dissemination of research. Research is broadly defined as a systematic investigation designed to develop or contribute to generalizable knowledge, including creative pursuits. The Student Research Fund is supported by the Student Access to Learning Fee and the Stout University Foundation

Types of Grants

There are three types of grants you can apply for from this fund: Student Research Grants, Student Dissemination Grants, and Stout Foundation Research Grants. These grants are described in the table below:  

 Grant Type
 Maximum Award
 Activities/Items Funded
Activities/Items NOT Funded 
Special Requirements 
 Student Research Grant
 $2,000
 Project-related supplies, services, equipment, and travel 
Salaries, stipends, refreshments, word processing/editing of research papers 
 Student Dissemination Grant
 $1,000
 Publication and travel costs to present research results (including transportation fares, lodging, and registration fees at UW approved rates)  
Any expenses not directly relating to presenting the research, including supplies and services to complete the project itself 
 Requires official confirmation that you have been accepted to present at an event or conference. You can submit an application without this, but the award will be contingent upon receiving the confirmation
 Stout Foundation Research Grant
$4,000 
  Project-related supplies, services, equipment, and travel
Salaries, stipends, refreshments, word processing/editing of research papers   
 Only one grant is awarded each semester. Meant for larger-scope projects. 
 Keep in mind that these grants cannot reimburse you for expenses you incur before you are awarded, even if they are allowable expenses!  

Eligibility

  • Who is eligible to submit an application for the Student Research Fund?
All UW-Stout undergraduate and graduate students pursuing research under the guidance of a UW-Stout faculty/academic staff member are eligible to apply.

  • What if I am working with a group of students?

Students often work on research projects as a group. Groups of students may apply to the Student Research Fund. However, each research project is eligible to receive one research grant and one dissemination grant.  Therefore, a group of students working on one project must submit one proposal. Please list the group project leader as the first name on the application cover sheet. This person will serve as the main contact for the purpose of the grant proposal.

  • Can I apply for more than one grant in an academic year?

Each research project is eligible to receive one research grant and one dissemination grant.  An individual student involved in multiple research projects may apply for more than one research grant or dissemination grant per year. Please note that in the case of comparably scored proposals, preference may be given to the proposer who has not received recent funding.

Submission Information

  • When is the deadline for submission? 

Fall Semester: September 19, 2014
For Research Grants with a start date of November 1, 2014 through May 30, 2015
For Dissemination Grants with a travel date between October 30, 2014 and January 31, 2015 

Spring Semester: February 9, 2015
For Research Grants with a start date of March 1, 2015 through May 30, 2015
For Dissemination Grants with a travel date between March 1, 2015 and June 15, 2015 

Summer Semester: May 1, 2015
For Research Grants with a start date of July 1, 2015 through October 30, 2015
For Dissemination Grants with a travel date between July 1, 2015 and October 30, 2015

  • What if I don’t know about my project or conference until after the deadline

Just In Time (JIT) Funds may be available (depending on budget) to support proposals for activities that arise outside the normal grant cycle. These proposals are accepted on an ongoing basis and must follow the established guidelines for traditional grants. JIT proposals are due to Research Services at least 6 weeks before the activity. There is not always funding available for JIT proposals, so we strongly encourage students to apply under the regular deadlines. 

  • What do I include in my proposal? 

You must include the following items:
Application Cover Sheet, signed by your advisor and all student researchers
Advisor Checklist (Research Grant Proposal Checklist or Dissemination Grant Proposal Checklist)
Copy of Official Letter of Acceptance to Present at a Conference/Event (for dissemination grants only)
For projects involving research conducted on human subjects: Documentation of UW-Stout Institutional Review Board (IRB) approval of your research project
Certification of completion of human subjects training for all researchers
Proposal Narrative
Project Budget
Budget Narrative
Additional documents, such as resumes or letters of recommendation, will not be considered in the proposal review. Proposals that are incomplete or do not follow the guidelines will be returned without review.

 

Proposal Format

All proposals should be a maximum of 5 pages (not counting Budget and Budget narrative), typed in 12-point Cambria font, be single-spaced with 1" margins. Approximate lengths are indicated in the Proposal Format for Research Grants and the Proposal Format for Dissemination Grants.

An application cover sheet, a proposal checklist and an advisor checklist must be included in all proposals. Deliver one signed paper copy of the application cover sheet, the signed advisor checklist with a proposal checklist attached by the submission due date to Research Services.

Application Cover Sheet
Complete the application cover sheet. This sheet with advisor and student researcher(s) signatures must be on file with Research Services in order to receive an award letter.

  • If the research project involves human subjects, attach a copy of each student researcher's certification of completion of human subjects training and documentation of UW-Stout Institutional Review Board (IRB) approval of your research project.
  • If an official letter of acceptance to present at a professional event has been received, attach this to the application cover sheet of dissemination grant proposals.

Advisor Checklist
Research Grant Proposal Checklist or Dissemination Grant Proposal Checklist both require completion of the checklist. This checklist will ensure that your grant proposal is complete. Attach a paper copy of the checklist to the back of your application cover sheet.

Research Grant Proposal Format

Dissemination Grant Proposal Format

Review and Criteria Process

The Student Research Fund grant review committee represents various departments on campus. Therefore, proposals should be written for readers who may not have direct professional knowledge of your academic subject. Proposals should be self-explanatory to an intelligent reader from any discipline and should be a complete document that can stand alone.

Proposals that are incomplete or do not follow the guidelines will be returned without review. Additional attachments to the proposal, such as resumes, letters of recommendation, and appendices, will not be considered in the review. Proposals should include only the required sections. Student Research Fund grant proposals are criterion reviewed.

Research grant proposals will be evaluated on the basis of:

  • Substance and organization; and clarity of the following:
  1. the abstract provides a brief perspective of the research project;
  2. the purpose of the research section defines the significance of the problem and clearly explains what needs to be done and why it should be done;
  3. project objectives are clearly stated, appropriate, and measurable;
  4. the research methodology is clear and well conceived;
  5. the timeline is realistic and achievable;
  6. the budget detail, narrative, and summary are reasonable and appropriate to reach goals;
  7. the planned dissemination is appropriate to the project; and
  8. evaluation methods will determine if objectives are met.

Dissemination grant proposals will be evaluated on the basis of:

  • Substance and organization; and clarity of the following:
  1. the summary of research clearly explains the research that will be disseminated, the role the applicant played in the research project, and the research findings;
  2. the purpose/need for dissemination expresses the importance of the event and explains how the research will be presented;
  3. project objectives are clearly stated, appropriate, and measurable;
  4. the budget detail, narrative, and summary are reasonable and appropriate to reach goals; and

Review Process
All proposals submitted to the Research Services office by the advertised deadline and including all of the supporting materials will be distributed to the review committee members for evaluation. Committee members then meet to discuss and make decisions on the proposals. Decisions can usually be expected within 3-4 weeks after the proposal submission deadline. Decisions are communicated to the student(s), advisor(s) and department contact by Research Services via email. The letter will state that the proposal is awarded or denied. The committee may request that the proposal be revised and re-submit as a Just In Time proposal. One resubmission is allowed per project each academic year.

NEW: The Student Research Grant Fund committee may request a meeting with the student(s) and advisor(s) prior to making a decision. If a meeting is required, Autumn Marquette of Research Services will contact the student(s) and advisor(s) to make arrangements.

Funds cannot be expended prior to receipt of the award letter and completion of the award conference with the faculty advisor and department budget manager.

Fiscal Administration of the Grant

Funds allocated to the research project will be monitored by the department of the student's advisor. Grant recipients must contact the faculty advisor and the department budget manager in order to arrange an award conference where the recipients will receive guidelines on the proper use of funds, travel policies and forms, record keeping responsibilities, etc.

IMPORTANT: Funds cannot be expended prior to receipt of the award letter and completion of the award conference with the department budget manager.

Final Report

Students who receive a grant award will be required to submit a final report to Research Services. The final report should address how the objectives were met and how the funds were expended.  

Reports are due 30 days after the end of the grant period and are to be sent to Research Services.


 

Grant Submissions

Materials should be submitted to:

Research Services
Room 152, Voc. Rehab. Bldg
University of Wisconsin-Stout
Menomonie, WI 54751

and/or electronically to:

studentgrants@uwstout.edu


Questions should be directed to the Research Services Graduate Assistant at 715.232.1625