University of Wisconsin Stout | Wisconsin's Polytechnic University

This form is used to add or drop courses that require instructor consent, typically due to the course being full, the term having already started, or the course being closed off to a specific group of students. This form must be completed, printed, signed by the instructor, and returned to:

Registration and Records
109 Bowman Hall
Menomonie, WI 54751

 **Note** As of Fall 2012 students can now waitlist a course via AccessStout and may be accepted into the class that way instead of having to fill out an add/drop form.

Use this form to change the home address and local address that the university keeps on record. This does not apply to residence hall addresses, which are maintained through University Housing.

NOTE: This form does not update:

or

To change these addresses, please follow this guide to update your address.


Students can hide their personal information, such as phone numbers, e-mail addresses, and mailing addresses. Here are the steps to suppress information via AccessStout
 

This card is used to give students permission to repeat a course which they previously received either a C, C+, B-, or B. Students can repeat courses which they received a C- or lower without this card, and may not repeat courses in which they received a B+ or higher under any circumstance.

The grade earned when the course is repeated will be used for computing the new grade point average; however, the original grade remains on the student’s record and will appear on all transcripts.

This card must be complete and signed by the student’s program director, and then turned in within five days after the start of the term to:

Registration and Records
109 Bowman Hall
Menomonie, WI 54751

This form allows the student to opt for one of their classes to be exempted from the regular grading system and instead receive a pass/fail grade. Please complete this form and mail it to the address below.

Registration and Records
109 Bowman Hall
Menomonie, WI 54751

This form is used to give undergraduate students permission to enroll in additional credits beyond the allowed credit load of 20 credits. Graduate students must refer to the Exception Request Form on the Graduate School website in order to increase their credit load.

This form must be completed; printed; signed by the student, their adviser, and program director; and returned to:

Registration and Records
109 Bowman Hall
Menomonie, WI 54751

A Final Grade Report is different than an official and unofficial transcript. A final grade report is a reflection of one terms grades and one final grade report may be requested at the end of each term. However, if your full academic history at UW-Stout is desired then you may request an unofficial or official transcript.

There is no charge for an official grade report. A stamped, self-addressed envelope is required for each semester/term requested. Only one request per envelope will be processed. Failure to complete this entire form may result in a delay in the issuance of your grade report.

Due to the Family Rights and Privacy Act of 1974, your signature is required for the release of a grade report. Be sure to sign this form after printing it.

Please fill out the entire Final Grade Request Form. Print, sign and mail this form, along with a stamped, self-addressed envelope to:

Registration and Records
109 Bowman Hall
Menomonie, WI 54751

If a student’s legal name is changed this form allows them to change the name on the school’s file to the new one. Please complete this form and return it to:

Registration and Records
109 Bowman Hall
Menomonie, WI 54751

General Transcript Information

What is a transcript?

A transcript is a document that contains all of a students academic achievements at the University of Wisconsin-Stout. Transcripts are typically sent to employers, graduate school programs, and other academic institutions to reflect a students academic achievement.

Instances in which transcripts are commonly requested:

• A student transferring to another college will typically need to send an official transcript to the new institution as proof of enrollment and as an indicator of academic ability.

• Students often request official transcripts to be given to employers alongside a resume and other job application paperwork.

• Unofficial transcripts do not fulfill the requirements of most schools and employers, and are often requested for personal student records. When requesting that an unofficial transcript be mailed, please include a postage-paid, self-addressed envelope.

Official Transcripts

An official transcript is printed on security paper and bears the signature of the Registrar.

• Official transcripts may be mailed.

• Official transcripts cannot be issued to students with delinquent accounts.

• A minimum of 24 business hours is required for processing requests.

Note: All transcripts sent to the students are stamped "issued to student". Not all institutions (colleges, employers, scholarship funds, etc.) will accept these transcripts even if they are in sealed envelopes. It is up to the student to verify with the receiving institution if transcripts need to be sent directly from UW-Stout to them. Many institutions require transcripts be sent directly from UW-Stout to their institution to be considered official.

Unofficial Transcripts

An unofficial copy of the transcript is usually used for personal planning and advisement. It does not contain the signature or university seal and is printed on white paper.

Current students:
Unofficial transcripts can now be printed through Access Stout. For help with this process, please use our Unofficial Transcript Walkthrough.

Graduates and other students who have left the university:
Unofficial transcripts can be requested by filling out an Unofficial Transcript Request Form and mailing it to:

Registration and Records
109 Bowman Hall
Menomonie, WI 54751

Notes:

• Students are encouraged to pick up unofficial transcripts in the Registration and Records Office in person, if not available via AccessStout. Students who have access to unofficial transcripts via AccessStout are required to print their own unofficial transcript.

• If a student cannot pick up their unofficial transcript, it can be mailed to the student at their current address. Requests of this nature must include a self-addressed, postage paid envelope.

• Unofficial transcripts cannot be mailed to a third party, although it may be sent via inter-campus mail to an advisor or departmental office.

• Unofficial transcripts cannot be sent via email as this process is not a secure form of communication.

This form allows students to change their racial and ethnic status and register a new race/ethnicity. Please complete this form and return it to:

Registration and Records
109 Bowman Hall
Menomonie, WI 54751

NEW this Summer 2012: 

Effective this summer 2012 students will be charged a fee of 15 dollars for dropping any class after the initial online no penalty drop period. Follow this step by step guide to locate deadlines for dropping courses online

New Students
A Summer Session Registration Form must be filled out and submitted to:

Registrations and Records
109 Bowman Hall
Menomonie, WI 54751

Once the Summer Session Registration form has been received and processed, a letter will be sent to out with further instructions for completing the Fee Payment Agreement, which is required before registration can begin.

Note: New students that wish to continue as degree seeking students in the spring must go on-line to https://apply.wisconsin.edu/ and complete the UW System application for admission.

If a course you are registering for requires a prerequisite you completed at an institution other than UW-Stout, then you must forward an official transcript to UW-Stout Admissions Office to confirm completion of the prerequisite.

High school special (non-degree) students must have their application for admission signed by one parent or guardian and a high school guidance counselor or principal. Transcript and fee are not required.

For more information, visit the Summer Session website.

To see a list of Summer courses offered, visit Access Stout and use the search for classes function. Follow these instructions to search for courses.

General Transcript Information

What is a transcript?

A transcript is a document that contains all of a students academic achievements at the University of Wisconsin-Stout. Transcripts are typically sent to employers, graduate school programs, and other academic institutions to reflect a students academic achievement.

Instances in which transcripts are commonly requested:

• A student transferring to another college will typically need to send an official transcript to the new institution as proof of enrollment and as an indicator of academic ability.

• Students often request official transcripts to be given to employers alongside a resume and other job application paperwork.

• Unofficial transcripts do not fulfill the requirements of most schools and employers, and are often requested for personal student records. When requesting that an unofficial transcript be mailed, please include a postage-paid, self-addressed envelope.

Official Transcripts

An official transcript is printed on security paper and bears the signature of the Registrar.

• Official transcripts may be mailed.

• Official transcripts cannot be issued to students with delinquent accounts.

• A minimum of 24 business hours is required for processing requests.

Official Transcripts can now be ordered online. Please visit our vendor, TranscriptsPlus, to see prices and enter your order.

Current students and recent graduates: You can expedite the process by logging in to Access Stout, navigating to your Student Center, and clicking on the "Request Official Transcript" link beneath the "other enrollment" drop-down menu. Follow these instructions to order an official transcript.

Note: All transcripts sent to the students are stamped "issued to student". Not all institutions (colleges, employers, scholarship funds, etc.) will accept these transcripts even if they are in sealed envelopes. It is up to the student to verify with the receiving institution if transcripts need to be sent directly from UW-Stout to them. Many institutions require transcripts be sent directly from UW-Stout to their institution to be considered official.

Unofficial Transcripts

An unofficial copy of the transcript is usually used for personal planning and advisement. It does not contain the signature or university seal and is printed on white paper.

Current students:
Unofficial transcripts can now be printed through Access Stout. For help with this process, please use our Unofficial Transcript Walkthrough.

Graduates and other students who have left the university:
Unofficial transcripts can be requested by filling out an Unofficial Transcript Request Form and mailing it to:

Registration and Records
109 Bowman Hall
Menomonie, WI 54751

Notes:

• Students are encouraged to pick up unofficial transcripts in the Registration and Records Office in person, if not available via AccessStout. Students who have access to unofficial transcripts via AccessStout are required to print their own unofficial transcript.

• If a student cannot pick up their unofficial transcript, it can be mailed to the student at their current address. Requests of this nature must include a self-addressed, postage paid envelope.

• Unofficial transcripts cannot be mailed to a third party, although it may be sent via inter-campus mail to an advisor or departmental office.

• Unofficial transcripts cannot be sent via email as this process is not a secure form of communication.

Enrolled Fall 2012 Students: Enrollment dates for WinTerM 2013 will be posted here as soon as they are available.

New Students: A WinTerM Registration Form must be filled out and submitted to:

Registrations and Records
109 Bowman Hall
Menomonie, Wisconsin 54751

Once the WinTerM Registration form has been received and processed, a letter will be sent to out with further instructions fo completing the Fee Payment Agreement, which is required before registration can begin.

Note: New students that wish to continue as degree seeking students in the spring must go on-line to https://apply.wisconsin.edu/ and complete the UW System application for admission.

If a course you are registering for requires a prerequisite you completed at an institution other than UW-Stout, then you must forward an official transcript to UW-Stout Admissions Office to confirm completion of the prerequisite.

For more information, visit the WinTerM website.

To see a list of WinTerM courses offered, visit Access Stout and use the search for classes function. For help with searching for courses follow these instructions

As of Spring 2012 this policy has been revised. Information on the new requirements can be found on the second page of this form. Please review them carefully before completing this form and then return to: 

Registration and Records
109 Bowman Hall
Menomonie, WI 54751

This form is used by instructors to drop students from their course who fail to attend the first day of the course and there are students waiting for open seats. Students who do not attend the first class meeting of a course, or who do not notify the instructor or department chair that they will be absent for special reasons, may, at the instructor's discretion, be dropped from that course if, and only if, other students are waiting to enroll at that time. Please note, however, that many instructors do not use this option. Do not assume that a course will be dropped automatically if you do not attend.

This form must be completed, printed, signed by the instructor, and returned by the end of the first week of classes to:

Registration and Records
109 Bowman Hall
Menomonie, WI 54751

For more information about the First Day of Class Attendance Policy, please visit the Adding, Dropping or Repeating Courses page

This form is used by departments and faculty for schedule changes and course alterations.

FORMERLY TITLED "TIMETABLE CHANGE FORM"

Note: This is not an add/drop program card.

Because students are not required to pay tuition before they register for classes, everyone is required to complete a Fee Payment Agreement before they can register. When the agreement has been completed you will be notified that the hold has been removed from your record and can instantly enroll in courses, provided you have no other holds.

	Open or print the walkthrough.
	Watch the video.

The Academic Advisement Report compares academic records to program graduation requirements and summarizes progress.

	Open or print the walkthrough.
	Watch the video.

An unofficial transcript is usually used for personal planning and advisement. It does not contain the signature or university seal and is printed on white paper.

	Open or print the walkthrough.
	Watch the video.