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Faculty members are responsible for providing a grade (based upon the officially approved grading symbols) for every student enrolled in their classes at the end of the term of enrollment. The following grade categories may be assigned by faculty members responsible for instruction in the course:
The grading scale below was modified effective Fall 2013. WS grades will become a grade of W. Students who completely withdrawal from a term will receive a WD grade for each course.
|A||4.00||A||4.00||Exceptional graduate level achievement|
|B||3.00||B||3.00*||Satisfactory graduate level work|
|C||2.00||C||2.00||Graduate work at a level worth credit, but of less quality than expected|
|D||1.00||D||1.00||Graduate work at a level unacceptable for application to a graduate degree or certification program at UW-Stout.|
|F||0.00||F||0.00||Failure through coursework|
|FN||0.00||FN||0.00||Failure by never attending a course|
|FS||0.00||FS||0.00||Failure by stop attending a course|
"Withdrawal" or "W" is a drop grade given to students who drop a course after the Drop Retain Record Date given in Access Stout and before the Drop with Penalty date. The Drop Retain Record Date means that a class dropped on or before this date will be retained on your academic record with a status of dropped. After this date a drop grade of W will be assigned to the class. Find your course deadlines on Access Stout. A W will appear on a students transcript but will not affect their GPA
"WU" or "Withdrawal Unsatisfactory" is a
drop grade given to students who drop a course after the Drop with Penalty date
but before the Drop with Greater Penalty date(class
end date) given in Access Stout, which is allowed only when there are extenuating circumstances. The Drop
with Penalty means a class dropped after this date will appear on your transcript and a drop grade of WU will be assigned to the class. A WU will appear on a students transcript but will not affect their GPA.
|I||**||I||**||Used only under extenuating circumstances that prevents undergraduate student from finishing course work during the regularly scheduled course period. Incompletes can be used for graduate courses only under extenuating circumstances that prevent the student from completing the last major course assignment. The university allows up to one year for course work completion. After one year the course grade "I" expires to "F"|
|IP||**||IP||**||A grade of "IP" is given for approved courses in which more than one term is required for completion because of the nature of course requirement. A grade of "IP" can be given to select graduate courses and expires after one year if course requirements are not met. Undergraduate course grades of "IP" expire after two years. After expiration the student much re-register for the course to obtain credit.|
|**||**||NC||0.00||Use only for select graduate courses involving research papers when the student did not complete enough work for evaluation. This does not affect GPA and requires re-registration if the course is not completed that term. |
*The minimum cumulative grade point average required for Education Specialist degree program student is 3.25
**C-, D+, and D- are not valid grades for graduate level coursework.
According to policy, all final grades for classes are due 3 business days from the course end date in the SIS system. For further information about upcoming deadlines please refer to the Registrations and Records Calendar.
Cumulative grade point averages are determined by the "grade point system"; they are computed by dividing the total number of grade points earned by the total number of credits attempted.
A Final Grade Report is different than an official and unofficial transcript. A final grade report is a reflection of one terms grades and may be requested at the end of each term by filling out a Final Grade Report Request form. However, if your full academic history at UW-Stout is desired then you will want to request an unofficial or official transcript.
Grade reports are issued from the Registration and Records Office and are available no less than five working days after the end of the semester. Grade reports must be requested in writing or by filling out an online request form. Reports are mailed to the students at the address they have listed as their "home" address. It is a condition of registration that the student keep this address, as well as their local Menomonie address, current and correct. Grade reports are not mailed outside of the United States. International students may designate their Menomonie address as "home" for receiving their grades or pick them up in the Registration and Records Office.
Assignment of an Incomplete "I" grade requires a written agreement between the instructor and student specifying the time and manner in which the student will complete the course requirements
Incompletes should be requested or granted for extenuating circumstances that are:
Examples of acceptable reasons to request/grant an incomplete:
Incompletes should not be requested or granted for:
ESTABLISHING DEADLINES FOR COMPLETION
A grade of "IP" is given for approved courses in which more than one term is required for completion because of the nature of course requirement. An "IP" may be given for graduate research papers, thesis, independent study, field experience, internship, co-op and other courses for which this alternative has been approved through the Curriculum and Instruction Committee approval process.
If the course requirements for an undergraduate course are not completed within two years from the term the "IP" is received, the student must re-register for the course to obtain credit for it. During this process an "IP" remains on the transcript. When a final grade is assigned by the instructor, it replaces the "IP" and a notation appears on the transcript.
If the course requirements for the graduate research paper course are not completed within 1 year from the term the "IP" is received, the student must re-register for the course to obtain credit for it. Should that occur, the "IP" for the initial registration will remain on the transcript; a final letter grade will only be assigned for the active registration. (Effective beginning with Fall, 2012 research paper registration.)
If extenuating circumstances warrant it at
the time of expiration, an additional extension of up to one year can be
requested by the student. If the instructor approves the request, a
Change of Grade form is used to facilitate the extension. A one year
limit will be assigned unless noted otherwise. The Department Chair
approval is required for this time extension. Records of "IP" grades are kept in the department offering the course.
For information regarding these optional grading scales: [Auditing Classes and Credit No-Credit Option]
Academic forgiveness means that grades earned during a prior enrollment period at the University of Wisconsin-Stout will not be used in the computation of a student's undergraduate cumulative grade point average. However, such grades will continue to appear on the student's official transcript. A returning student is eligible for academic forgiveness when all the following criteria are met:
At least five continuous years have elapsed since the last term of enrollment at UW-Stout or any other institution of higher learning. (Exception: Courses that must be completed as a precondition for re-entry.)
The student has not earned a baccalaureate degree.
The cumulative grade point average earned at UW-Stout was below 2.0 at the time of re-entry.
The program director should help a student who meets the criteria determine whether repeating course work or seeking academic forgiveness is the better alternative. The student's request for academic forgiveness must be approved by the student's program director, the dean of the college, and the associate vice chancellor. The approved request will be forwarded to the registrar who will record academic forgiveness on the transcript. All courses with a credit worthy grade (i.e., those with grades of "O," "S," "CR," and "D-" or better),completed five or more years before re-entry, may be used to satisfy degree requirements when academic forgiveness is granted. These grades are not included in the student's cumulative grade point average. However, program requirements must be followed when a minimum course grade is specified. The student's new cumulative grade point average will be based only on the grade points earned after re-entry to UW-Stout. A student may be granted academic forgiveness only once.
Students who feel they have received an incorrectly recorded grade should check with the Registration and Records Office immediately upon receiving their grade report.
Students who question the validity of a grade they have received should contact the instructor directly or file a written request for a grade change with the department chair. The department chair will try to contact the instructor who then decides whether to make a change of grade. If it is determined that a mark should be corrected, it is the responsibility of the instructor to initiate that action. If the department chair is unable to contact the instructor, the department chair will make the decision based on grade sheets left by the instructor. A grade correction form must be submitted to the Registration and Records Office, and should carry signatures of both the instructor of record and the department chair. Questions as to the validity of a grade must be received within one year of the ending date of the semester or term in which the grade is recorded.
Three different honors recognize student academic achievement at UW-Stout:
The Chancellor's Award is presented after each semester for outstanding scholastic achievement to undergraduate students at UW-Stout who complete a minimum of 12 undergraduate credits with a 3.5 or higher grade point average. Students receive a certificate noting the achievement. A special Four Star Recognition award will be given to students who attain a straight "A" average with a minimum of 12 undergraduate credits for the semester
The Chancellor's Award is
maintained and mailed by the Chancellor's Office. For more information, mailing
dates, confirmation of award status, and other general information about
the award, contact the Chancellor's Office at (715) 232-2441.
For information regarding grade point averages or award eligibility, contact Registration and Records at (715) 232-2121.
Samuel E. Wood Medallion Award, a bronze medallion three inches in
diameter and bearing a relief of the Bowman Hall tower, the name of
Stout, and the motto "Learning, Skill, Industry and Honor", is presented
annually to seniors who have contributed in student activities,
leadership, and scholastic ability. A committee composed of faculty,
administrators and students makes the selection. Only 1 percent of the
student body is eligible to receive
this award. The Samuel E. Wood Medallion Award is presented to seniors
only, and on a local basis. To those seniors who receive it, it brings
prestige and honor, as it is the highest award any student at UW-Stout
A committee composed of faculty, administrators and students serves as a selection body. A point system is used in making selections. Juniors and seniors who meet the minimum grade point average of 2.7 are given various points depending upon their contributions in such areas as academic and extracurricular activities, scholarship, citizenship, and leadership. Each year a select number of juniors and seniors are awarded the national Who's Who Award. Those who have been selected to receive this award are given recognition for their scholastic achievement and potential.