Adding, Dropping or Repeating Courses

Adding/Dropping Courses



Careful planning with your adviser should lead you to a course plan which is appropriate to your degree goal. When circumstances do not permit you to carry through your course plan, the following policy serves as UW-Stout's procedures for adding or dropping classes. Add and Drop dates are prorated for the Summer and WinTerM sessions.

Spring and Fall Semesters

Adding courses

Regular Session courses can be added via AccessStout during the first seven calendar days of the semester.
until (09/09/14)

1st Qtr or 2nd Qtr Classes and irregularly scheduled courses can be added via AccessStout up until the start date of the course.
1st Qtr or 2nd Qtr classes can be added until (09/02/14) for the 1st quarter and until (10/22/14) for the 2nd quarter.

After these dates, any course additions must be processed via add/drop card in the Registration and Records Office.

Dropping Courses

Regular Session courses can be dropped via AccessStout during the first fourteen calendar days of the semester.
until (09/16/14)

1st Qtr or 2nd Qtr courses can be dropped via AccessStout during the first seven calendar days after the session has started.
until (09/09/14) for the 1st quarter and until (10/29/14) for the 2nd quarter.

Irregularly scheduled courses can be dropped via AccessStout up until the first day of the course.

After these dates, any course drops must be processed via add/drop card in the Registration and Records Office.

 

Course Abandonment

Your inactivity in a course does not constitute a course drop or withdrawal from the university. You will be financially responsible for the course registration unless you notify the appropriate person to drop or withdraw.  Drop information (varying by term) is located above and below this paragraph.  Withdrawal information (dropping all courses during a semester or term) can be found at this linkRefunds calculations are based on the date you contact the appropriate office.

Summer Session and WinTerM

Regardless of start and end dates, Summer and WinTerM courses can be added or dropped up until the day the course begins.

After these dates, any course drops must be processed via add/drop card in the Registration and Records Office.

Late Drop Fee

Effective summer 2012, students will be charged a fee of 15 dollars for dropping any class after the "Drop - Retain Record" deadline date. Follow this step by step guide to locate deadlines for dropping courses online.
Note - Students who drop after the 100% refund period may have tuition refunded per SBS guidelines

Electronic Waitlisting

For many, but not all courses, students may wait list once the course has reached capacity/closed. Waitlisting is on a first-come, first-serve basis, that is, students will be moved into the course and notified via Stout email in the order that they wait listed. As always, it is to your advantage to register and to waitlist as soon as possible. Courses available for waitlisting, but closed from enrollment are designated with a yellow triangle. Follow these directions to waitlist a class.


Note on Waitlisting

* Students will be enrolled in a wait listed course through the add period in AccessStout described above.
* Students can wait list for a maximum of 8 credit hours.
* Students must meet the course prerequisite to be added the the wait list.  A program card with the instructor's signature allow a prerequisite override can be brought to Registration and Records (109 Bowman Hall).
* If you are concurrently enrolled in another section of the course for which you have wait listed, your wait list request will not be processed.  You can, however, wait list for two sections of the same course.
* Students must have the wait listed course time available in their schedule to be moved into the course when openings occur.  Students must also have credit hours available (to term maximum) in order to be added to the course.


Note on Course Repeats

Typically, with the exception of internships and co-ops, courses in which you earn a C- or higher are not repeatable for credit, unless required by the major. If you earned a C, C+, or B and wish to repeat a course, please obtain a course repeat card, have it signed by your program director, and return it to the Registration and Records office before the fifth day of class. If you earned a B+ or higher in a course you cannot, under any circumstances, repeat the course.

Distance Students 

Traditional students who take online courses and are off campus or their instructor is off campus may email their instructor for permission if they wish to add or drop a course after the online registration period has passed. If permission is granted to add/drop a course, students must forward the email chain to the registrations and Records office (registrar@uwstout.edu) with information including: Student name, ID number, course subject, number, section (ex. Engl 101, 002) credit amount, and the instructors permission. If the information is approved then the students add/drop will be processed accordingly.

Distance education (CI Program) students should email their registration requests with the same information as above to outreachreg@uwstout.edu

W/WU Drop Grades

Students are expected to complete courses for which they register. Students who wish to adjust their class schedules may add or drop classes before the end of the second week of semester classes and before the end of the first week of quarter classes. Drops made during the first two weeks of a semester course or the first week of a quarter course will not appear on a student's transcript. If students deem it necessary to reduce their program after the normal add/drop period, they should do so as early as possible.

"Withdrawal" or "W" is a drop grade given to students who drop a course after the Drop Retain Record Date given in Access Stout and before the Drop with Penalty date. The Drop Retain Record Date means that a class dropped on or before this date will be retained on your academic record with a status of dropped. After this date a drop grade of W will be assigned to the class.

"WU" or "Withdrawal Unsatisfactory" is a drop grade given to students who drop a course after the Drop with Penalty date but before the Drop with Greater Penalty date(class end date) given in Access Stout, which is allowed only when there are extenuating circumstances. The Drop with Penalty means a class dropped after this date will appear on your transcript and a drop grade of WU will be assigned to the class.

Drop with Greater Penalty Date is the last date to drop a class for the semester. After this date classes can no longer be dropped. For help with finding these dates, use the step by step guide to view your course deadlines.

These drop grades are issued after the drop is processed. The drop grade is posted on the student transcript, however, it does not affect their GPA

First Day Attendance Policy

Students who do not attend the first class meeting of a course, or who do not notify the instructor or department chair that they will be absent for special reasons, may, at the instructor's discretion, be dropped from that course if, and only if, other students are waiting to enroll at that time. Instructors may use this form to drop absent students. Please note, however, that many instructors do not use this option. Do not assume that a course will be dropped automatically if you do not attend.

This policy does not apply to students who have permission to return after Labor Day due to work commitments. Please be sure to check the list provided with the class rosters before exercising your option in this policy.

Repeating Courses



Undergraduate Students

Typically, with the exception of internships and co-ops, courses in which you earn a C- or higher are not repeatable for credit, unless required by the major. If you earned a C, C+, or B and wish to repeat a course, please obtain a course repeat card, have it signed by your program director, and return it to the Registration and Records office before the fifth day of class. If you earned a B+ or higher in a course you cannot, under any circumstances, repeat the course.

The grade given when a course is repeated is used when computing the grade point average. However, the original grade remains on your transcript.

REPEAT COURSEWORK NOTICE

New Federal regulations went into effect July 1, 2011 regarding repeating coursework. These new regulations may affect those students who are receiving financial aid.
If you are retaking a course for any reason besides trying to improve upon an F grade, you should consult the Financial Aid Office to see if the repeat course will count toward your enrollment status and if you can receive aid for the course.


Graduate Students

Graduate students, with the consent of the program director, may be permitted to repeat a course for credit, but the credit and grade originally earned will also be counted in the cumulative graduate grade point average. Both grades and credits remain on the student transcript.