University of Wisconsin Stout | Wisconsin's Polytechnic University
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Key Control
- All university key requests must be submitted on a Key Request Form to the Key Control Center.
- These forms can be submitted through ImageNow, or delivered to room 103 General Services.
- All key requisitions MUST be approved by the individual's supervisor and by the Building Supervisor before they can be processed by the Key Control Center. Incomplete forms will be returned.
- Keys must be personally signed for by the individual obtaining them.
- There is no deposit required by any UW-Stout Faculty, Staff or Students. Only outside contractors and non university employees are required to make a deposit for university keys.
- When departing from the university, all keys must be returned to the Key Control Center before leaving. If keys are lost or not returned, a fee will be charged to the department. There will be additional charges for any rekeying needs (see UW-Stout Administrative Procedure #10)
Please contact the Campus ID Office (x-3686) for card access needs.
What do I need to pick up my keys?
You will need a photo ID when picking up keys.
What do I do if I have lost keys?
If you have lost keys, please call the Key Control Center at x2200. A lost key report will have to be filed before replacement keys can be issued.
When do keys need to be returned?
The primary times that keys should be returned are if you are leaving the university, if your access needs change due to job requirements, after office moves, or after area rekeys. Please return them to the Key Control Center in 103 General Services.
When should I request card access vs. keys?
Card access should be requested whenever possible for areas that have card readers. Exterior building access is always given by card access. Card access should be requested through the Campus Card Office.
How long will it take to get my keys?
After receiving a key request, the Key Control Center will begin the process for issuing your keys. Depending on the time of year, this may take several weeks from when the request is received until you will receive notice your keys are ready for pick up. Incomplete, inaccurate, or unclear requests will take longer to process, or may be rejected.
A key deposit is required for non-university staff. The deposit is $50 per key and is refundable at the time of return. If you are unsure of your status, please call 715-232-2200.
What do I do if my key is damaged?
You should request a replacement key using the Key Request form. The damaged key will need to be returned to the Key Control Center when picking up the new key.
My key is stuck in the lock. What should I do?
Because this can be a security issue, please contact the Physical Plant at 715-232-2200 as soon as possible so that someone can assist you. You may be asked to follow up with a work request.
What should I do if my key is not sliding in the lock smoothly?
If a lock starts to seems "sticky," please report this using a TMA work request and someone will repair the lock. If this is a new key, please contact the Key Control Center by e-mail or at x2200.
*Update* Campus Keys - Daily Check Out Procedure
Effective April 1st, 2013:
***This only applies to contractors, staff, or students doing work on a day-to-day basis on campus who need keys and check them out from the Physical Plant front desk. Keys will not be issued for doors that have card access. All other key sign out procedures remain unchanged.
Campus keys daily check out procedure update:
The Physical Plant's Key Control Office will now require an e-mail or phone request from a supervisor prior to any campus keys being checked out for daily use. An e-mail can be sent to keycontrol@uwstout.edu, or a phone call can be made to x2200 for the request. Please include the following information:
- Staff, Contractor, or Business name
- Date and approximate time the key will be issued
- Buildings, room numbers, and areas they will need access to
- specify if the room is an electronic, mechanic, technology or general room so the correct key is given
When the keys are checked out we will also require a copy of a current photo ID (Driver's license, employee/student ID) to keep on record until the key/keys has been returned to the Key Control office.
Contact Information
Key Control Center
103 General Services Building
Office Hours: 7:30 a.m. - 4:30 p.m.
Telephone: 715-232-2200
Fax: 715-232-2171
E-mail: Key Control
*Now submit your Key Requests via ImageNow!