Fleet Vehicle
General Services Building
Room 103
715-232-1123
Driver Authorization
You must be driver authorized to use a University Fleet Vehicle. A Driver Authorization form [PDF - requires free Adobe Acrobat Reader] must be completed and turned into the Safety and Risk Management Office at 130 University Services Building, x-1793.
Reservations
To make a reservation, call x-1123 or preferably e-mail Fleet Vehicle. Please include your account number, destination, date and times of departure and return, and phone number. Note: Vehicles are available on a first-come, first-served basis.
Vehicle Keys
To pick up a fleet vehicle come to 103 General Services. Bring a completed travel authorization form (TA), signed by yourself, your department account administrator and your supervisor. Your departmental support staff will have copies of the authorization forms and can assist with the completion of the form.
Non Availability
If no vehicle is available when you need one, a non-availability slip will be issued allowing reimbursement at 43.5 cents/mile. These must be requested from the Fleet Office prior to travel.
Parking
If you need to leave your personal vehicle on campus while using a fleet vehicle the driver of the vehicle may park in one of the designated fleet spaces next to General Services. Any passengers wishing to leave personal vehicles on campus may park in any lot on campus with a valid parking permit. The exception would be if traveling overnight. Then the passengers should park in lot 27 after obtaining an overnight permit from the Parking Office located in the University Services Building.
Recording Miles
Remember to record your beginning and ending mileage. Upon your return you may place the keys and the back copy of the TA in the drop slot marked Fleet Keys, next to the garage door on the south side of the General Services Building
Cards
While traveling you may need to purchase fuel or other automotive supplies or services. Inside each key packet is a Wright Express credit card with instructions for use. The places the credit card is accepted are listed on the back of the card and on a list in the glove compartment. If a station does not accept the card, you will have to pay for the gas and retain the receipt. When you complete your travel expense report (TER), include the amount you paid for the gas and attach the receipt to obtain reimbursement. Also let us know about vendors that do not accept the card so we can notify the credit card company.
Accidents
If you are involved in an accident while using a fleet car:
- First look after your own safety and that of your passengers.
- Contact the local police.
- Follow the instructions in the accident kit located in the vehicle glove compartment
Services for People with Disabilities
Transportation for disabled students, faculty and staff is available from DET Transportation, 715/235-7433. Rates are $1.35/ mile and $8.00 hour for idle time.