Physics Department Shared Governance

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Bylaws
Physics Department
College of Science, Technology, Engineering and Mathematics
University of Wisconsin - Stout
Approved Feb. 27, 2009



ARTICLE I
Function of the Physics Department

The Physics Department:

I. Serves four major areas of the educational process at the University of Wisconsin-Stout. The Department will provide:

A. Courses, broad in scope and subject matter, that contributes to the student’s liberal education and courses which are more specific in scope and content that strengthen and contribute to the student’s major area of study.

B. Opportunities for individual students to pursue research in areas of mutual interest with staff members.

C. A Physics Minor.

D. Other specialties defined by the university.

II. Offers service to the University and Community in leadership and supportive roles.

III. Provides research, service and product development consistent with interests and needs of the university.

ARTICLE II
Governance

All department members are expected to participate in the governance of the department.  This includes development and approval of new curriculum, review and revision of present curriculum, development of departmental goals and priorities, and participation in appropriate faculty and staff personnel decisions as specified in the department by-laws and university governance documents.

The Department will elect a representative to the Faculty Senate. Any member of the department who meets the Faculty Senate's criteria is eligible.

ARTICLE III
Recognized Voting Members of the Physics Department

All persons holding faculty, academic staff, or classified positions (full or part time) are members of the Physics Department and may participate in department meetings.

Voting members of the Physics Department include salaried faculty and academic staff with half-time or larger academic year appointments, including those on approved leave unless specified in these By-Laws.

ARTICLE IV
Department Meetings

Meetings of the Physics Department will be scheduled as they are required.

Parliamentary Authority

Parliamentary procedures will be those outlined in the Roberts’ Rules of Order Revised. When necessary and appropriate a parliamentarian will be selected to interpret procedures.

ARTICLE V
Finances

Budget preparation and a report of expenditures at the end of the fiscal year are the responsibility of the department chairperson. The report shall include an itemized list of capital expenditures and a brief summary of each major category. Each staff member may submit a list of items to be ordered on a priority basis, categorized under:

a) Services and Supplies
b) Capital and Equipment
c) Travel

The chairperson may call a department meeting to assist in establishing the priority of items to be purchased.  The department will have an opportunity to review and approve the priority list prior to submission or request for funding.

ARTICLE VI
Quorum

A quorum shall consist of a simple majority of the recognized voting members of the department.

ARTICLE VII
Personnel Committee

The personnel committee will consist of all voting members of the department.

ARTICLE VIII
Departmental Policies & Procedures

The procedure for the adoption or revision of policies and procedures will be:

a) A committee will prepare a policy proposal which will be brought before the voting members. The policy proposal will be considered at a department meeting with a two-thirds vote required for adoption.

b) After adoption by the department, the new policy will be sent to the Dean of the College of Science, Technology, Engineering, and Mathematics.

Policies:

I. Hiring of New Faculty & Staff

A. In the event of a full-time faculty or academic staff position becoming available in the Physics Department of the UW-Stout, the procedures suggested by the University and the Affirmative Action Office are recommended to fill the position.

B. Should a part-time faculty or academic staff position become available, the procedure given in Section A shall be followed as closely as is practical.

C. University regulations and procedures will be adhered to in the hiring of classified personnel.

II. Evaluation and Retention

A. The procedure for evaluation of unclassified staff in the Physics Department shall be:

1) The department chairperson or delegate (s) will evaluate the classroom teaching of each non-tenured faculty member and academic staff by classroom visitation(s) each semester. Tenured faculty will have classroom teaching evaluated at least every two years.

2) Students’ evaluation of non-tenured faculty and academic staff will be conducted each semester and of tenured faculty at least every two years.

a) Student evaluation of faculty and staff will be conducted with a departmentally approved form administered by an employee of the physics department other than the instructor of the course.

b) An instrument specifically designed for laboratory instruction may also be used for evaluation of laboratory instructors.

3)The instructor of each class (lab) shall submit a copy of each course grading policy and “first day information” to the department secretary or a shared electronic folder.These may be considered in the evaluation of teaching staff.Non-tenured faculty and academic staff may also be requested to submit a course outline and/or course objectives for review and evaluation purposes.

4) All department staff will be given the opportunity to evaluate all other department staff on an annual basis. All tenured faculty must evaluate all non-tenured faculty each year. These evaluations may include all aspects of the job description of the individual being evaluated.

a) These evaluations will be used by the department chairperson for performance evaluations and by the retention committee for retention of non-tenured faculty and academic staff.

b) These evaluations will be available to the individual being evaluated, however, the source of these evaluations will be held confidential.

5) Each non-tenured faculty member will report to the department chairperson activities relating to the department member’s job in writing on an annual basis. This report will specifically include the areas of scholarly activity, research, and university and public services. Each tenured faculty member will report to the department chairperson as mentioned in the Faculty Handbook.

6) On the basis of information supplied to the department chairperson and the chairperson’s observations, the department chairperson will determine and assign the annual performance ratings and communicate individual ratings to the individual and to the Dean of the College of Science, Technology, Engineering, and Mathematics.

7) The department chairperson shall discuss the evaluations and performance ratings with the individual person. The intent of this discussion is both good communication and the improvement of instruction.

B) The department chairperson shall be primarily responsible for evaluation of probationary faculty members and academic staff. The chairperson shall have the responsibility for working with or delegating someone to work with non-tenured faculty and academic staff regarding their performance.

1) Retention decisions will be made in accordance with the procedures outlined in the Faculty, Academic Staff/Limited Appointee Handbook.

2) Retention decisions will be made by a department committee whose membership shall include all tenured faculty. If fewer than three tenured faculty members are available, a department committee shall be formed from tenured faculty, senior tenure-track faculty and at least one tenured faculty member from another department. Retention decisions will be made by a majority vote and a quorum shall consist of two-thirds of the eligible membership.

3) Decisions will be based on staff evaluations, student evaluations, classroom observations, the staff member’s report on activities, informal professional opinions of the retention committee members and other information deemed appropriate. The member being considered may have access to any information considered if requested.

4) The member being evaluated will be invited to present information to the committee and to see and respond to documents being considered by the committee. The committee deliberations and decision will be made in closed session.

5) The committee will hear and deliberate at one meeting and make their decision at a subsequent meeting.

C) Tenure decisions will be made by the tenure committee which is composed of all tenured faculty members of the Physics Department. If fewer than three tenured faculty members are available, a department committee shall be formed from tenured faculty, senior tenure-track faculty and at least one tenured faculty member from another department.

1) Tenure decisions will be made in accordance with the faculty personnel rules.

2) The tenure committee may consider any or all documents(s) used in making retention decisions during the candidate’s faculty appointment as well as professional opinions of the tenure committee members and other information deemed appropriate.

3) The candidate will prepare a tenure application which will document the performance of the candidate in the areas of teaching, scholarly activity, research, and university and public service.

4) The tenure committee will review the tenure application and all other relevant documents prior to inviting the candidate to meet with the committee. The candidate will be invited to meet with the committee to present any information the candidate desires, to respond to any documents which the committee is using, and to answer any questions posed by the committee.

5) The tenure committee deliberations and decision will be made in closed session. Tenure decisions will be made by a majority vote with a quorum of two-thirds of the eligible membership required.

6) The tenure committee will make a tenure decision at a meeting subsequent to the candidate’s appearance.

7) The Department Chairperson will transmit the decision of the committee to the Dean of the College of Science, Technology, Engineering, and Mathematics, to the Chancellor, and to the


III. Sabbatical Policies

The sabbatical committee of the department will be composed of all tenured faculty members. If fewer than three tenured faculty members are available, a department committee shall be formed from tenured faculty, senior tenure-track faculty and at least one tenured faculty member from another department.

IV. Department Chairperson Duties, Election, Removal

A. Selection:

1) Any voting member of the Physics Department is qualified to be a candidate and serve as chairperson.

2) The chairperson will be elected for a three-year term and may be re-elected for additional three-year terms.

3) The election will be held as soon as possible after November 1 every third year. In case of the resignation of the chairperson, or other vacancy of the office, a special election will be held to select an individual to complete the unexpired portion of the term.

4) All voting members of the Physics Department are eligible to vote for chairperson.

5) A member of another department within the College of Science, Technology, Engineering, and Mathematics will be selected by a majority vote of the Physics Department members to direct the election of a chairperson. That person will accept written/electronic nominations, make and distribute ballots, collect those ballots and report the results to each member of the physics department. The person receiving the majority of votes will be elected chairperson. If no candidate receives a majority of votes, another ballot containing the names of the two candidates receiving the most votes will be distributed. The name of the elected candidate will be submitted to the Dean of the College of Science, Technology, Engineering, and Mathematics.

B. Duties and Responsibilities:

1) Reports to the Dean of the College of Science, Technology, Engineering, and Mathematics.

2) Supervises staff assigned to the department.

3) Serves on the College Council and assigned committees.

4) In cooperation with the Dean of the college and a director of a major when appropriate, provides leadership for the department in evaluating, revising and developing courses; improving methods of instruction; providing services to the university and community; and encouraging scholarly progress.

5) Serves as the communication medium between the department and the administration.

6) Promotes and encourages the activities listed in Article I.

7) In cooperation with the Dean of the college, identifies staff needs, and recommends employment of appropriate personnel.

8) Evaluates staff performances and forwards recommendations for retention, promotions, tenure, and compensation of staff to the Dean of the college.

9) Provides assistance to the staff in matters of professional and personal importance relating to the member’s role in the department.

10) Encourages the initiation and development of new courses (minor and majors).

11) Develops potential academic majors and academic minors, and revision of existing courses.

12) In cooperation with the Registrar and Dean of Science, Technology, Engineering, and Mathematics, develops class schedules and staff assignments.

13) Develops (and administers) departmental budget and supervises expenditures for departmental purposes.

14) Evaluates students’ academic needs.

15) Provides required reports of student performance.

C. Procedures for the removal of Department Chairperson.

1) Any member(s) of the department may submit a complaint in writing to the Dean of the College of Science, Technology, Engineering, and Mathematics. The Dean shall forward this complaint to the personnel committee, the department chairperson excluded, to study and make recommendations for immediate removal (or retention) of the department chairperson.

2) Recommendations for removal (or retention) of the chairperson, during a three-year term, shall take into account information from all full-time department members, the chairperson, the Dean of the College of Science, Technology, Engineering, and Mathematics and the students.

3) The recommendation of the personnel committee shall be forwarded to the Dean of the College of Science, Technology, Engineering, and Mathematics. If the recommendation is for removal and is approved by the Dean of the College of Science, Technology, Engineering, and Mathematics, the incumbent department chairperson shall be informed immediately by the Dean.

4) An acting chairperson of the department shall be selected by the personnel committee with the approval of the Dean of the College of Science, Technology, Engineering, and Mathematics.

5) A new election shall be held within two weeks. The “just-removed” chairperson shall be ineligible as a candidate for department chairperson in this election.


V. Scheduling of Department Members

Faculty and Academic Staff may not be scheduled for formal activities over a period which exceeds eight consecutive hours on any day.


VI. Procedures for Promotion Recommendations by the Department.

1) Each year department members eligible for promotion may apply or be nominated for promotion. The necessary application forms and supportive evidence shall be completed and delivered to the department chairperson in accordance with University promotion policies.

2) The documents shall be given to the faculty members not applying for promotion who shall act as a promotion committee.  The department chairperson shall chair the committee unless he is a candidate for promotion. In such case the promotion committee shall elect a chairperson from among its members.

3) The promotion committee shall develop its operating procedures following the University promotion policies.

4) The department chairperson and the candidate may together review the candidate’s qualifications and reasons for or against recommendation for promotion.

5) The complete forms shall be forwarded to the Dean of the College of Science, Technology, Engineering, and Mathematics for further action.


VII. Evaluation of Staff:

A. Procedures for Evaluation of Staff:

1) The basic responsibility for evaluation of department members shall rest with the department chairperson.

2) The department chairperson, subject to the approval of the department, shall develop or select instruments to be used in evaluation with directions for their utilization, which specify those criteria to be used in evaluation and the weighted priority assigned to each criterion.


VIII. Summer Session Teaching Allocations:

A. Procedure:

1) Courses during summer or winterm session will be offered as instructors are willing to teach them. If a department member wishes to teach a summer or winterm class, they will inform the department chairperson in a reasonable time before scheduling opens.

2) If two instructors wish to teach the same course, the course will be offered first to the person who has not taught that course most recently during summer/winterm term.

3) If two instructors wish to teach the same course, and the course has not been offered in five or more years, the course will be offered to the person with the most seniority in the department.


ARTICLE IX
Amendments

These by-laws may be amended by presenting a request for amendment at department meeting and approving the amendment by a two-thirds affirmative vote at the next meeting.




Personnel Committee

Laura McCullough, Alan Scott, Jo Hopp, Marlann Patterson, Matt Kuchta, Todd Zimmerman, Gabriel Hanna, Harry Leckenby, Rob Curtis, Yvonne Wang

Contact Information

Physics Department
123A Science Wing - Jarvis Hall
Physics faculty offices are located in JHSW 126 & 123.
Phone: 715/232-2626