Meeting, Conference Parking
- Your Responsibilities for Meeting/Conference Parking
- Parking Capacity for Meetings/Conferences
- Parking Areas for Meetings/Conferences
- How to arrange Meeting/Conference Parking
It is essential that guests invited to meeting/conferences are provided with parking assistance by those departments/faculty/staff who invite them. Only you know who your guests are and when they will be on campus. One of the most troublesome public relations problems the university faces occurs when a guest is invited to campus, and receives a citation because parking arrangements were not made.
Your Responsibilities for Meeting/Conference Parking:
- Informing guests through registration forms, mailings, phone contact, etc. that all parking on the UW-Stout campus is regulated for valid permit or paid meter. Parking is regulated throughout the entire calendar year, and that guests are responsible for compliance with posted or published parking regulations.
- Arranging parking through the Parking Services office
- Operating a shuttle from an off-campus parking location
Parking Capacity for Meetings/Conferences:
Parking for conferences up to 75 people can be accommodated in on-campus parking lots during the school year.
Larger conferences of up to 125 people can be accommodated on Fridays during the school year.
Car-pooling, use of buses, a large on-campus/student participation will result in our ability to accommodate parking for larger meetings/conferences.
During summer session, and school breaks, much larger conferences can be provided on-campus parking. Call Parking Services at 232-1792 to discuss these larger numbers.
Conferences that are larger than the guidelines outlined above will need to arrange for off-campus parking with a shuttle service to campus. Parking Services can assist you in locating off-campus parking areas, and the Fleet Vehicle office can assist you with shuttle vehicles.
All of the numbers listed in this section are campus totals. Our ability to serve your meeting/conference parking needs is subject to other meeting parking demand on the same day.
Parking Areas for Meetings/Conferences:
Small meetings are provided with standard C-Zone permits that allow attendees to park in any standard parking space in any campus lot.
Meetings/Conferences from 15 to 75 people are typically being assigned to Lot 29, south of the Student Center.
More, and possibly more convenient, parking areas are available during the summer and school breaks.
Larger conferences have used several parking areas throughout the community for shuttle lots. Those areas include, north Menomonie shopping malls, the National Guard Armory, the Dunn County Rec Park, and shuttles from local motels.
How to arrange Meeting/Conference Parking:
Send your parking request via the Meeting/Conference request form.
The best practice is to contact Parking Services during the initial planning process for the conference, and include parking information in any literature provided to conference attendees, including publicity and registration materials.