"Records Management is a concept which views all recorded information as having a "life-cycle" of its own from initial creation, to active office use, to inactive storage, and finally to eventual destruction or transfer to the Archives for permanent preservation."
The University of Wisconsin Records Officer Council has been establishing General Records Schedules that can be used uniformly throughout the UW System. These schedules:
For the most current approved schedules, go to http://www.uwsa.edu/general-counsel/legal-topics/records/managing-records/general-schedules-and-services/
The law forbids the destruction of any records while an open records request is pending, until the request is granted or at least 60 days have passed since the date the request is denied. Court orders may extend this time period. If an audit or pending litigation involves any records listed in a RDA, agencies must suspend any disposition until such time as the audit or litigation is completed.
For guidelines on electronic record-keeping, visit University Archives and Area Research.
For further questions or to set up a meeting for Records Management concerns, contact the Area Research Center (Archives) at 715/232-2300 or firstname.lastname@example.org
The storage of records is coordinated through the Archives and Area Research Center. Departments needing temporary housing for their an active files are required to be covered under a Records Disposition Authorization. Records should be kept in your office for as long as you need access to them.
Please contact Robin Melland at 715/232-2300 before transporting them to the Records Center. Incomplete or inaccurately completed records/paperwork could result in the return of the records to the department and may result in greater costs.
The University of Wisconsin Records Office Council has developed Desktop Webcasts to assist in the training of UW System employees in Records Management. These webcasts are a valuable tool for the employee in managing their university records. http://www.uwsa.edu/gc-off/records/training.htm