First Day and Beyond

We are pleased that you have joined UW-Stout as a member of our faculty or staff. These first few days and weeks can seem overwhelming as you learn about the unique culture, processes and needs of the university and of your department. The resources in this section are intended to help you get acquainted with the university and become comfortable in your new role in our community. Below are a few items that should be completed on your first day:

First Day To-do List


Complete the New Hire Forms Checklist and deliver completed paperwork to Human Resources, 203 Administration Bldg. on or before your first day.


Obtain a parking permit: Employees are able to stop into the Parking Services Office to obtain a permit. Prior to employment, the Parking Office will mail the employee a courtesy, one-week temporary permit to get them started.


Obtain a Stout OneCard campus card: Supervisors need to contact the Campus Card Office to verify if the employee is in the I.D. system. Once they are in the system, employees will need to bring their drivers license and go to the Campus Card Office where their photo will be taken and paper work processed. The Stout OneCard will be mailed to their home mailing address that is on file with the University within ten business days.


Activate Email: Human Resources will request an e-mail account after hiring information has been received. HR will send the hiring supervisor or designee the username. The new employee must set a default password for their account. To do so, they must go to and choose "activate new account". To activate the account they will need their university id number and date of birth. List of FAQ's. More information about Learning and Information Technology.


Ensure email is put into StoutAlert. StoutAlert is the university's emergency alert and notification system.  Employees should sign up for alert formats (i.e. text messages) by accessing StoutAlert:


Supervisor Orientation Checklist: Meet with your supervisor and discuss the new hire checklist. The checklist contains information that your supervisor will be going over with you during your first month of employment.


Identify your employee group. Find out definitions of classified, unclassified and student.