University of Wisconsin Stout | Wisconsin's Polytechnic University

The Board of Regents requires all UW System unclassified staff (faculty, academic staff, and limited appointees) with half-time appointments or more to complete the annual Outside Activities Report. These must be on file in Human Resources no later than April 30, 2013.To access the form and related guidelines, visit the HR website at the following link: https://www.uwstout.edu/hr/Unclassified-Outside-Activities-Procedures.cfm. If you have questions, contact Human Resources via AskHR.

All permanent and project classified employees must receive an annual evaluation by their supervisor for
the past year's performance.For UW-Stout employees this evaluation period is from January 1, 2012 to
December 31, 2012.

The Classified Performance Review Form can be completed online, but must be printed for signatures and dates and the hard copy (original) routed to the Human Resources Office, 203 Administration Bldg.You
should sit down with your employee between now and February 28, 2013 when the
form is due back in Human Resources.If you would prefer the paper copy form be sent to you, call
232-2149. Blank forms may also be photocopied.

If you are uncertain as to whether or not your employee must be evaluated by the annual review process, feel free to call Deb Tallman at 232-2438 or email tallmand@uwstout.edu. If you have questions about the process or have suggestions for improvement, please contact Deb Tallman.

As the end of the 2012 calendar year draws near, we want to remind you that performance evaluations must be completed for all academic staff in indefinite, fixed term and limited appointments employed at any time
during the period January 1, 2012 to December 31, 2012. This includes individuals no longer employed and individuals on leave during this time. These evaluations should occur December 15, 2012 and February 1, 2013. If individuals are no longer on campus, please indicate that on the Academic Staff Member's signature line.

The evaluation time period covered is normally from the date of the last evaluation to the date of the current evaluation. The evaluation period is from January 1, 2012 through December 31, 2012.

Academic staff performance evaluation forms are available on the Human Resources website. These
forms are to be used by first line supervisors to record results of their evaluations.

The entire procedure for periodic review of academic staff can be found in the Faculty, Academic Staff and Limited Appointees Handbook, starting at page 3.207. Instructions for instructional and non-instructional academic staff, the definition of meritorious performance, the definition of teaching, research and
service, and additional information on student evaluation of instruction can also be found in the FASLA Handbook.

Please remember to keep copies of the evaluation forms before forwarding to the next level. Performance evaluation forms are to be returned to the Human Resource Office by February 15, 2013. If you have any questions regarding this evaluation, please contact Human Resources. Please share this information with all your department chairs and directors.

Contacting AskHR is easy! You can choose from any of following methods:

• The online AskHR submissionform (preferred method)
• Email: hr@uwstout.edu
• Telephone: 715-232-2149

Please refer to the AskHR website for guidance on what types of questions can be asked using AskHR and what happens after an issue has been submitted.

The Human Resources Work Group serves as a forum for communication on legal updates, procedural/policy changes, training, advisement of issues and status updates between Human Resources and departments. For more information please visit the HR Workgroup site.

Jason Beier, UW-System Administration Director of Human Resources, will be on campus on Thursday, October 11^th from 1:00 p.m. - 2:30 p.m. in room 210 Applied Arts to present the Proposed Implementation Decisions for Stakeholder Review. All employees are invited to attend this session. Please see the UPS Proposed Implementation Decisions webpage for proposed implementation decisions and additional information.

The ASLS division is pleased to announce the launch of a case management system for the Human Resources department. AskHR will assist HR staff in acting on faculty and staff questions and requests while logging and managing our responses in a timely manner.

The system will help us identify areas where we may need to provide additional support, enhanced communication or training.We are asking for your help in making this a success. If you have an HR-related question, there are three options:

• The online AskHR submission form. When completed the form will be routed to the appropriate HR employee for assistance. You can access the AskHR system through the Human Resources home page.
• Telephone: 715-232-2149
• Email: hr@uwstout.edu

Be prepared to provide:
• Your full name
• Your eight-digit employee ID number on your earnings statement, not on your ID
• Your phone number and email address
• Your department name
• As much detail as possible about your issue

Once the request is logged and receives a case number, it will be assigned to one of our HR specialists and an email will be sent to the customer verifying the request. HR will strive to reply to inquiries as soon as possible.

When an inquiry, request or problem has been resolved, the system will generate a survey link that will allow for immediate feedback on our service. We hope this customer service approach will further strengthen our ability to serve the campus.

We believe the new system will promote efficiency and expediency. It will help us manage our resources more efficiently by identifying areas that would benefit from backup and cross-training.

Chapter 430 of the Wisconsin Human Resource Handbook, Employee Grievance Procedure, was revised and reissued in April 2012 to modify time frames and clarify the responsibilities of grievants. Please see the Changes to the Classified Employee Grievance Procedure document for a summary of changes.

Please contact TerryMcCann in the Human Resources office with questions or concerns. Please see Chapter 430 of the Wisconsin Human Resource Handbook for the complete employee grievance procedure.

As most of you are aware, the University and those who have been represented by a Labor Union no longer follow the letter(s) of collective bargaining agreements. This represents change for Administration, Supervisors and employees alike. Because we no longer have individual contracts and provisions, it’s been very important to address the many topics and employment actions impacted, including, but not limited to: Overtime Approval and Scheduling, Vacation Scheduling, Transfer Procedures, and Grievance Procedures. Click here to view updated guidance on the above changes.

Through its 2011-13 biennial budget, the State of Wisconsin authorized and directed the University of Wisconsin System to develop two distinct new personnel systems:

•  One for all UW-Madison Employees
•  One for all other UW System employees

These new systems are to be implemented on July 1, 2013. For more information select here.

The Talent Acquisition Manager (TAM) will not only transform the way people apply for unclassified openings, but also revolutionize employee recruitment and hiring processes by enabling electronic routing and approvals, saving time, and reducing the use of paper. This will be done by streamlining and modernizing current processes.

TAM brings a variety of new opportunities to the University of Wisconsin System. Some of these include:

• State of the art system security which ensures applicant data and reviews are protected.
• Decreased amount of paper application materials which reduces the chance they could be misplaced or lost due to decentralized paper trails.
• Streamlined online processes for faster approvals and quicker hiring decisions.
• Real time applicant status monitoring with the use of applicant tracking.
• Increased chances of attracting first-rate candidatesby providing an online application process:
• Many applicants want the ease and convenience of applying online instead of mailing hard copy applications.Mailing paper applications often causes applicants to feel uncertainty because there is no assurance their application will arrive on time.
• TAM diminishes the opportunity for important documents to get lost or delayed in the mail.It empowers applicants by guaranteeing their application has arrived instantly.
• Increased transparency for interview and hiring committees when evaluating candidates.
• Reduces UW's carbon footprint by creating a paperless process for applying.

W-2 statements are now available in the MyUW Portal under the 'Tax Statements' tab in the 'Payroll Information' module. W-2 paper copies will be mailed by January 31, 2012. For security purposes, the W-2 statement on the MyUW Portal does not have employee's social security number on the form. The paper copy being mailed will have employee's social security number on the form. For a comprehensive explanation of the 2011 W-2 form, including the value that corresponds to each box on the form, we encourage you to visit this link: https://uwservice.wisc.edu/docs/publications/tax-w2-explanation.pdf.  For further information, please contact Human Resources.

TAM will be rolled out to all UW campuses to be used as the core recruiting system for Unclassified recruitments and if needed, LTE recruitments. It will improve the way all UW campuses post position openings, take applicant materials, and provide aids for the hiring process. This new process will not only benefit the applicant, but also greatly improve the way new hires are entered into the system. More information regarding TAM will be coming soon!