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Planning an event can generate a lot of questions! Below are common inquiries we receive regarding services or steps in the planning process.

Please don't hesitate to contact us with questions about our spaces, planning procedures, or event-specific issues that need our input.


Click on the question to see our response.

> How do I make a room reservation?

We can make reservations via email (reservations@uwstout.edu) or via phone (715-232-2000). Our staff will help determine which room(s) will best suite your event.

> What technology is available in meeting rooms?

All of our meeting rooms are equipped with a projector and screen with built in controls for picture display and sound. You can connect your own laptop or rent one from Conferences and Events.

> Will someone be there to help me with room technology?

Our technicians arrive approximately 15-30 minutes prior to the event's start time to set up equipment. If you would like to meet with someone personally, we can make arrangements when making the reservation to include meeting with a technician prior to the event.

> Can I bring my own food?

While external food and beverages cannot be brought in for an event, we work closely with University Catering. Their menu, service options, and staff can accommodate practically any request!

> Check out University Catering!

> Do I need to sign a contract?

Yes, as an external organization, we need a signed facility use agreement form once the majority of event details have been arranged. The agreement will include a list of your reservations and the associated costs.

> Do I need to pay a deposit?

Depending on the scope of your event, a deposit may be required. Payment terms will be discussed during the reservation process.