Meeting Management
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Meeting Minutes
Although it is natural to think only in terms of the “here
and now,” the decisions you make today may have significant impact on
your organization in the future years. Therefore, it is important that
a thorough and accurate summary of all organization meetings be maintained.
“Minutes are a record of what is done and not of what is said. Generally,
personal opinion of members and other discussion should be avoided.
Minutes should normally contain the following information:
- Name of organization
- Nature of the meeting (regular or special)
- Date and place of meeting, list of those present
- Presiding officer and secretary
- Approval of minutes of previous meeting
- All reports and action taken
- All main motions carried or lost with the vote count where needed
- All other motions carried which contain information necessary to subsequent meetings
- Adjournment