Instructions: Revision of a Course

Before starting a revision of a course, review instructions, process, and format. Review timelines for submission. If questions or concerns arise, contact the dean of the appropriate college or the Provost's Office. If objectives and/or content outline are not available for a course undergoing revision, follow the format for a new course proposal and implementation and submit complete documentation, using a course revision cover sheet.

A course revision is necessary whenever one or more of the following changes occur:

  • Change in course content and/or objectives
  • Change in title
  • Change in credits
  • Change in level
  • Change in prerequisites
  • Change in course number
  • Change in course catalog description
  • Add or change Racial and Ethnic Studies/Global Perspective category designation
  • Add or change General Education category designation
  • Discontinue (drop) a course (A memo to the Provost with approval is usually sufficient.)

If you plan to revise several of the above items, you may want to consider dropping the course and submitting a proposal for a new course. This may occur, for example, with a combination of changes involving course number, title, and credits all at one time. It may also occur if proposed changes to course content or objectives are extensive. Creating a new course is only appropriate, however, when students who completed the old course are also able to register for and earn credit in the new course (old and new courses are not equivalent). Where the existing course serves as a requirement or selective in one or more degree programs, it is preferable to treat course changes as revisions; incorporating a new course into programs requires program change. Consult the associate vice chancellor if questions arise on whether to treat this as a revision or a new course.

Note that course revisions may have significant impact outside of the department offering the course. A revision may impact programs that require the course or in which students are advised to take the course. It may impact the prerequisites required in other courses. Finally, all records of the course (official files, catalogs, program plan sheets) must be revised to reflect changes. It is important that course revisions be properly processed to assure that appropriate input has been sought, and that necessary persons or units are fully informed.

Proposers must notify program directors and department chairs of the proposed change, using the Course Impact Summary form and including it with the proposal submitted to CIC. The form will list programs and courses utilizing the course as a requirement or prerequisite. Program directors and department chairs will sign and date their approval or disapproval.

Submission dates for the Curriculum and Instruction Committee are published with the CIC meeting schedule. Additional approvals are necessary for General Education courses, Ethnic Studies courses, and graduate-level courses. Respective oversight committees (General Education Committee, Ethnic Studies Curriculum Advisory Committee, and Graduate Education Committee) are scheduled monthly, prior to CIC meetings for process efficiency. Submitting materials according to published CIC submission dates assures timely approval. Work with the Provost's Office to avoid unnecessary delays in the process.