Frequently Asked Questions

Please Note:

Winter 2014 Commencement will be combined with Graduate and Undergraduate degree candidates at each ceremony.

Spring 2015 Commencement will have separate Undergraduate and Graduate School ceremonies. There will be two Undergraduate and one graduate ceremony.

Graduation Application and Fee Information

When do I apply to Graduate?

You should not apply to graduate until you are within one term of completing all degree requirements including co-ops, internships, student teaching, thesis, etc.

If you are completing requirements during Fall 2014 and WinTerm 2015 apply by October 24, 2014 to be included in the Winter Commencement printed program

If you are completing requirements during Spring 2015 and Summer 2015 apply by April 3, 2015 to be included in the Spring Commencement printed program

If you miss the above listed deadlines, you may still apply to graduate but your name will not be included in the printed commencement program. You may still participate in the Commencement program.

How do I know if I am on track to graduate?

Login to AccessStout to run an advisement report. This report will show what requirements have been met and which are still incomplete.

If you still have questions after viewing the report, you can print a copy of the advisement report and set up an appointment with your Program Director or Academic Advisor to review your progress.

How do I apply to graduate and where do I pay the graduation fee?

Graduation at UW-Stout is one of the most important milestones in the life of our students. To assist students in preparing for graduation and to continue to offer a memorable commencement ceremony, a one-time, per career, graduation fee of $100 will be implemented beginning Fall 2015. The non-refundable fee will be assessed to all undergraduate students at 90 credits and all grad students at matriculation. 

 Application Instructions

What will the $100 Graduation Fee be used for?

The fee will cover various activities including but not limited to:

  • Commencement Ceremonies
  • Commencement Coordinator
  •  Commencement Program
  • Commencement Reception
  • Degree Audit Coordinator
  • Degree Processing
  • Diploma Cover
  • Diploma Paper
  • Diploma printing
  • Diploma Mailing
  • Grad Fair-held each semester
  • Honor Cordons
  • Ticket Printing
  • Ticket Distribution and Mailing
  • Senior Check-out Process
  • Website Maintenance

Is UW-Stout the only UW-System school to have this fee?

No, many UW System schools charge a fee for graduation. Some call this fee a Senior Fee while others may call it by another name. Some institutions have students pay the fee separately while others apply it directly to student accounts.

Why is the fee applied at 90 credits for Undergraduates?

Because the fee provides services for students who are preparing to graduate, and because it is not refundable, it is assessed at the point at which most students are into their senior year and most likely to continue to graduation.

Why is the fee applied at matriculation for Grad students?

Because grad students have up to seven years in which to complete their degree program and programs vary in credit hours required. The fee is applied, for degree seeking students, at the point in which every student registers and begins their program at UW-Stout.

 

What if I do not pay the $100 fee?

Like any other university fee, registering for classes and receiving academic transcripts requires that your outstanding balance is paid.


What if I do not plan to participate in Commencement, do I still have to pay the fee?

All graduate and undergraduate candidates will have to pay the Graduation Fee in order to graduate. This fee is a fee to graduate NOT a fee to participate in the commencement ceremony. Degree candidates that are dual-degree or double majors, will only need to pay the fee once. Regardless of in the actual or intended participation in a commencement ceremony, the fee must be paid.

I have more questions. Who can I talk with?

 If you have questions about the graduation fee, contact Britta Miller, Commencement Coordinator, Dean of Students Office, commencement@uwstout.edu, 715-232-4052.

Commencement Ceremony Questions:

What time is my Commencement Ceremony?

What ceremony date and time you attend will depend what term you complete your degree and program requirements, and which college your degree is housed in. The order of the colleges changes each academic year so that those in the morning one year, will be in the afternoon the next.

The current ceremony schedule can be found by clicking here


What time should I arrive at the ceremony?

Degree candidates should plan to arrive and assemble in Multi-Purpose Room 50 (the opposite end of the same building as the Johnson Fieldhouse) no later than one hour prior to your scheduled ceremony. Once you arrive you will need to locate your College group, degree program and name/reader card. The reader card will provide information such as where you should stand in the line-up and what name will be read. 

Please refer to your AccessStout account diploma name settings if you are not sure how, or would like to change how, your name will be listed on your diploma.

How do I know they will read my name during the ceremony?

If you choose to participate in the ceremony, your name will be read as you cross the stage. Names are NOT read from the printed program. Only those degree candidates who are at the ceremony will have their names read. Names are read from a reader card which you will pick up when you arrive onsite prior to the ceremony. Commencement staff and volunteers will be available to help you locate your reader card.

What does the day consist of?

When candidates arrive before their scheduled ceremony, they are instructed to line up according to colleges. Following the ceremony, graduates, family and friends are invited to attend a reception in the Multi Purpose Room 50 in the lower level of the Sports and Fitness Center.

How long is the ceremony? Do I have to stay the whole time?

The commencement ceremonies last approximately 1.5 to 2 hours. This can vary depending upon the number of degree candidates participating in each ceremony.

It is expected that the degree candidates and their guests remain in the fieldhouse for the duration of the ceremony.

What kind of seating is available? Are the seats assigned?

There are two types of seating available within the fieldhouse and all are general admission. There are bleacher seats, which do not have a back, and there are floor seats, which do have a back. The reserved ADA seating areas are on each side of the graduate seating areas nearest to the stage and must be requested prior to the ceremony. While the section is reserved, the specific seats are not, so guests should still plan to arrive in sufficient time to get seated prior to the ceremony beginning.

Where do I get my cap and gown? I have one from high school, can I just use that one?

Academic regalia may be purchased in the UW-Stout Bookstore or online. The online ordering website closes 4-6 weeks before the ceremony date. After the online site closes, you will need to contact the bookstore directly to order your academic regalia. They will be able to ship it to you if needed. Contact the bookstore directly with further questions regarding ordering academic regalia at 715-232-1235. 

The robes used for UW-Stout are a matte black. You are more than welcome to use a robe from your high school or other previous ceremony. Samples are available at the bookstore if you are unsure if your robe is a matte black color. Please note that the Undergraduate and Graduate degree robes are not the same style. The differences are predominantly in the sleeves and are reflective of the degree being earned. Please see robes available within the bookstore if you are unsure if you would like to purchase a new robe for a graduate degree.

Do both graduate and undergraduate students receive honor cordons?

No. Honor cordons are only distributed to undergraduate students. There is not an honors distinction for graduate level students.

Hey! My name isn't in the printed program! Why not?

First off, we sincerely apologize if your name was inadvertently excluded from the Commencement Ceremony printed program. We do our best to be sure as many students as possible are included. If your name was not, there may be a few reasons:

You did not apply to graduate by the print deadline. This deadline is listed on the commencement website and announced throughout the term. It is usually the Friday after Advisement Day. If you don't apply, we don't know your name is missing. If you apply late, unfortunately we can't add your name after it has been sent for proof creation and to the printer.

You have FERPA restrictions on your account. If we have not received any correspondence or information that you would like your name listed, we are required to remove your name from the printed list.

During the fee payment process you indicated you wanted your name excluded or removed. Even if you do not have FERPA restrictions on your account, if you checked the box to exclude/remove your name from the program, it will be removed. If you change your mind, you must email commencement@uwstout.edu indicating the change.

You are participating in a ceremony out of sequence. You should plan to participate in the ceremony assigned for the term you actually graduate. If the application has been submitted, names for those completing requirements during Fall and WinTerm are automatically included in the Winter/December ceremony list. Those completing during Spring and Summer are included in the May/Spring ceremony list. If you choose/are granted an exception to participate in a different ceremony (early or late), you should email commencement@uwstout.edu with your information as your name will need to be manually added to the list.

Remember, if your name is in the printed program or not, you can still participate in the ceremony. Names are read from a reader card, not directly from the printed program. Reader cards are provided onsite the day of the ceremony by commencement staff and volunteers.

Commencement Ticket Questions:

How/Where/When do I get my Commencement Ceremony tickets? What about honor cords?

Tickets for will be available for pickup beginning at the Grad Fairs held each Fall and Spring terms. If you are unable to attend the Grad Fair, tickets may be picked up at the MSC, Service Center, M-F. You must have your student ID or other form of ID with to pick-up tickets.

Each degree candidate will receive five (5) complimentary tickets. If eligible for honor cordons, (undergraduates only) they can also be picked up with the tickets and there is no additional cost for the honors cordons.

If you are an online or distance education student, or, living off campus and outside of Menomonie while completing an internship, student teaching, co-op, etc., and need your tickets or cordons mailed to you, you must contact the Commencement Coordinator, Britta Miller, at commencement@uwstout.edu.

Please include your name, student ID number, major and the address where you would like the tickets mailed. Tickets will not be mailed after 9:00 am, Friday prior to the ceremonies. If you currently live in Menomonie and are requesting your tickets to be mailed, please describe the circumstances that prevent you from claiming your tickets in person.

Note: Requests must come from the degree candidate directly. Parents, spouses, or other individuals cannot request tickets on behalf of the degree candidate or another fellow degree candidate.

How many tickets do I get? Can I get more than 5?

Each degree candidate is allocated five (5) complimentary tickets for their guests. If you need more than five tickets, ask colleagues if they will share, use Facebook, etc.

NO additional tickets will be made available through the Commencement Coordinator. However, at the MSC, Service Center, there is a small box where degree candidates who are not using their tickets can drop them off for others to claim on a first-come, first-served basis. The Commencement Coordinator does not monitor this "spare" ticket box and will not check to see if there are tickets there for you.

When needed, a remote viewing area will be made available in the Memorial Student Center Terrace Lounge. The ceremony is also streamed live from the UW-Stout Commencement website.

Is there a deadline to pick up my Commencement tickets?

Tickets may be picked up in Voc. Rehab 140 until Thursday prior to the ceremonies, M-F, 8:00 am - 4:30 pm. Tickets not claimed by that date may be picked up onsite by request only.

Ticket mailing requests must be received by 9:00 am Friday one week prior to the ceremonies. Tickets will not be mailed after that date. Tickets not requested and mailed by that date may be picked up onsite the day of the ceremony by request only.

I'm a Distance Education Student/Online Student/Student teaching, etc. How do I get my tickets?

Each degree candidate will receive five (5) complimentary tickets. Tickets are mailed by request only.

If you are an online or distance education student, or, living off campus and outside of Menomonie while completing an internship, student teaching, co-op, etc., and need your tickets mailed to you, you must contact the Commencement Coordinator, Britta Miller, at commencement@uwstout.edu.

Please include your name, student ID number, major and the address where you would like the tickets mailed. Tickets will not be mailed after 9:00 am, Friday one week prior to the ceremonies.

Who needs to have Commencement Ceremony tickets? Does an infant or toddler need a ticket?

Guests of all ages are welcome at the commencement ceremonies. Anyone over the age of 3 years needs to have a ticket to attend the ceremony in the Johnson Fieldhouse. Degree candidates do not need to have a ticket. Also, guests who choose to watch the ceremony from the remote-viewing area in the Memorial Student Center do not need a ticket.

More Information:

Who do I contact with questions and to get further information?

For questions about degree audits, graduation applications, honors status:

  • Undergraduate: Registration and Records- Andrew Mercil and Valerie Mardis, 232-2121
  • Graduate: Graduate School- Amy Corr, 232-2211

For questions about Commencement, Grad Fairs, and the Graduation Application Fee (now paid via Shoppes@Stout beginning 2011-2012 academic year)

  • Commencement Coordinator: Britta Miller, commencement@uwstout.edu or 232-4052
    (requests for tickets, seating accommodations, etc., must be made via email)

How do I change the name that will be on my diploma?

You can update your name within AccessStout. Directions about how to update your records can be found here: Update Diploma Name

When will I receive my diploma?

Diploma certificates will be mailed out 6-8 weeks after the final grades from the final term have been submitted and completion of all program requirements have been verified. The diploma will be mailed to the address on file within AccessStout.

For those degree candidates who did not attend a commencement ceremony, and would like a UW-Stout diploma cover, they must email commencement@uwstout.edu and provide full name, student ID number, and mailing address.

I didn't attend commencement. Can I still get a diploma cover?

Yes. For those degree candidates who did not attend a commencement ceremony, and would like a UW-Stout diploma cover, they must email commencement@uwstout.edu and provide full name, student ID number, and mailing address. The covers are mailed by request only. 

Degree candidates who participate in a commencement ceremony will receive one cover on commencement day. Double-majors/dual-degree candidates who would like more than one cover should locate the commencement coordinator the day of the ceremony, send a mailing request, or stop by Dean of Students, Bowman Hall 130, to pick up an additional cover.

Where do I order tickets for the Graduation Buffet?

You can order tickets for the Graduation Buffet through Shoppes@Stout. More information online can be found here or you may contact Dining Services directly at 715-232-1482.


Please note: In order to graduate and be included in the commencement printed program students must have an application on file by the print deadline. The application is filed within AccessStout and applications received after the print deadline will not be included in the printed program. Degree candidates can still participate in the commencement ceremonies regardless of their name being included in the printed program.


Commencement Quick Links

Ceremony Tickets

Tickets can be picked up at MSC, Service Center, 8:00 AM-4:30 PM, M-F
Bring Student ID
Tickets will not be mailed to those living on or near campus without extenuating circumstances

ADA Request Link: