University of Wisconsin Stout | Wisconsin's Polytechnic University

Reimbursement Procedures for Interview Candidates

Interview candidates follow the same travel requirements and reimbursement procedure as UW-employees.  

• Lodging should be booked at the state rate, if possible.
  
• If tax is charged for the hotel room, it can be paid.
  
• Candidates are reimbursed at the higher rate for mileage. 
  
• Meals are reimbursed at the state rate.

When reimbursing any expense related to interview candidates, the Request to Reimburse the Applicant and the Interview Itinerary need to be included with the TER.  This also applies to staff taking a candidate out to eat.  To be reimbursed for the candidate's meal, the receipt needs to be itemized and attached to the TER.  A credit card slip is not acceptable.

Be sure to review and follow UW-System procedures.