University of Wisconsin Stout | Wisconsin's Polytechnic University
Inspiring Innovation.
At UW-Stout, Wisconsin's Polytechnic University, we are inspiring innovation.
Business and Financial Services
Ground Transportation
UW-System Regulations on Ground Transportation
Per System regulation IX.G rental cars must be paid by using the university issued US Bank Corporate Travel card.
Personal Vehicle Mileage
- Lower rate
- when driving 101 miles or more and no non-availability slip from Fleet Vehicles
- Higher rate
- 100 miles or less
- Driving to airport to fly out
- Interview candidates
- Non-employees (speakers, etc.)
NOTE: Employees and students must be authorized through Safety and Risk Management by completing and submitting the Authorized Driver Form. Students must complete this form yearly.
Mileage Examples:- Mileage to Minneapolis Airport
- Mileage can be claimed at the higher rate only when flying out
- Mileage to the airport is approximately 70 miles. We allow an additional 5 miles for off-site parking which means we can reimburse 75 miles one-way
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- Reminder - Mileage can only be claimed from home if your home is closer to the airport than from campus
- Mileage from Stout to other UW campuses
- UW Mileage Table shows mileage from one campus to another. During the audit process this table is reviewed to confirm mileage claims are approximately what the graph indicates. Excessive mileage must be clarified to avoid reductions in mileage claims
Rental Car Contract Information
RENTAL VEHICLE REGULATIONS
- Vehicle Rental Policy - UW-System Rental Policy
- Rentals above mid-size must be justified
- State Contract must be used. Use the link below for contract details
- Vehicle Rental Contract Vendors And Applicable Rates -
- For in-state rentals contact Enterprise in Eau Claire at 715/835-2500.
- Justification as to why a rental car was needed
- UW-System guidelines state "A rental vehicle may be used in situations where it is the most cost-efficient means of transportation or when the efficient conduct of UW business precludes the use of other means of transportation."
UW-Stout Fleet Vehicle information
Online Mapping Sites
Mileage when calculated by Accounting Service is done using Mapquest
Wisconsin Department of Transportation
WDOT Travel Information - Road conditions, construction info provided by WI Dept of Transportation