Policies and Procedures
This page contains the policies and procedures that guide purchasing and other areas of procurement and materials management at UW-Stout. Contact our offices if you feel a procedure is in error.
Important note: at times, you will find that UW-Stout's policies and procedures may be stricter than UW-System policies and procedures. You MUST adhere to Stout policy if it is posted. Otherwise, state policy overrides.
Comments or Feedback? Click Here!
General Purchasing Policies and Procedures
- Best Judgement Purchases (up to $5000)
- Simplified Bidding Process ($5000 - $24,999)
- Official Sealed Bids ($25,000 and greater)
- State Purchasing Policies and Procedures
- Stout AP/PO Process
- Returns Process
- Purchase Request Review Process
- Waiver of Competitive Bidding
- Blanket Purchase Orders
- Charter Coach Service (Bus Trips)
- Minority Business Program
- Personal Services Payment (do we use the ASSA form?)
Computers and Software
- HP Information - State of Wisconsin (includes computers and printers)
- Contact Purchasing for special pricing on your computer and printer needs.
- HP Product Specifications
- Apple Store - State of Wisconsin
- Wisconsin Integrated Software Catalog
Office Supplies/Material Distribution
- Material Distribution Services (UW System)
Purchasing Card Information (P-Card)
- P-Card Billing Cycle
- P-Card Manual and Policy (Purchasing Card) (pdf - UW-Stout)
- P-Card State Policy
- Purchasing Card Record
- P-Card Dispute Form
Vendor Information
- VendorNet (DOA)
- Contact Purchasing for required password and unique ID
- Contracts
- UW-Madison Contracts
- UW-System Contracts
- IRS Noncompliant Vendors
- DOA Noncompliant Vendors (must be logged into VendorNet)
- Year End Processing Memo