Student Business Services Staff (Cashier's Office)

Kathy Retz
 Bursar

 715-232-1656  |  retzk@uwstout.edu

Responsible for the following functional areas:
  • Student account receivables
  • Financial aid distribution
  • University cashiering
  • Student delinquent accounts
  • eStout and laptop accounting 
  • Perkins loan collection
Julie Cook
 Educational Loan Collector 

 715-232-1171  |  cookju@uwstout.edu

  • Maintain/coordinate third party billing services for Perkins Loan
  • Collect NDSL/Perkins Loans
  • Collect all university miscellaneous accounts
  • Coordinate third party billing for student accounts
Kim Karis
 Financial Specialist

 715-232-1403  |  kariski@uwstout.edu

  • Process all miscellaneous revenue from GPR, PRO, SEG, and all federal funding sources
  • Supervise/train credit card use
  • Assist student billing cashier
Diane Oakland
 Payment Services & Customized Instruction 

 715-232-3685  |  oaklandd@uwstout.edu

  • Process veteran's benefits
  • Coordinate customized instruction processes in the Business Office
  • Coordinate segregated fee waivers
  • Maintain financial records for Study Abroad and the Foreign Exchange Program

Casey Peterson
 Educational Loan Collector
  • Maintain/coordinate third party billing services for Perkins Loans
  • Collect NDSL/Perkins Loans
  • Collect all university miscellaneous accounts
  • Coordinate third party billing for student accounts

Arlene Schuler
 Student Accounts

 715-232-2349  |  schulera@uwstout.edu

  • Assist in the management of the state and federal GI Bill Program
  • Manage the withdrawal process
  • Support student account record keeping
  • Process specialty payments
  • Assist student payment cashier
  • Coordinate Reciprocity and Marital Property Program
  • Manage ImageNow Processing
  • Assist with temporary employee management
Bonnie Shirley-Lee
 Student Accounts
 715-232-1656  |  shirleyb@uwstout.edu

  • Support student account receivables
  • Student payment cashier
  • Assist revenue cashier in pre-auditing, receipting and balancing
Joan Wahl
 eStout Laptop Administrative Coordinator 

 715-232-2649  |  wahlj@uwstout.edu

  • Coordinate laptop distribution and recovery activities
  • Support and assist the UW-Stout Laptop Program
  • Negotiate vendor contracts and lease agreements
  • Track eStout inventory
  • Provide documentation and reports for program
  

 

Procurement & Materials Management Staff

Brent Tilton
 Director

 715-232-2346  |  tiltonb@uwstout.edu

  • Direct all procurement functions for the university according to state guidelines and laws, including the delivery and disposal of obsolete items.
  • Review of all university contracts to ensure accordance with state guidelines.
  • Responsible for the fiscally sound purchasing as well as ethical and legal contracts.


Oran Bertram
 Surplus Operator

 715-232-2262  |  bertramo@uwstout.edu

  • Surplus Stores preparation and sales
  • Online Auction Sales
  • e-Cycle Program
  • Surplus Coordination
  •  Surplus pick-up and delivery
Lori Brostrom
 Mail Service Administrator

 715-232-1347  |  brostroml@uwstout.edu

  • Preparation of outgoing mail services
  • Bulk Mail & freight

Mary Dodge
 Receiving Coordinator and University Stores

 715-232-2193  |  dodgem@uwstout.edu

  • Incoming/outgoing freight coordination
  • Central Stores coordinator
  • Maintains Central Stores charge backs

Ryan Dolan
 Printing Assistant

 715-232-1776  |  dolanr@uwstout.edu

  • Campus Consultant for graphic design
  • Preparation of document for printing
  • Identity Standard member

Merri King
 Assistant Director

 715-232-2466  |  kingm@uwstout.edu

  • Direct comprehensive procurement for purchasing and commodities, serving as contracting officer with delegation up to $50,000.
  • Counsel university staff solutions to print purchase of commodities, services and equipment.
  • Supervise Printing Services, Mailroom, Stores and Shipping/Receiving.
  • Responsible for University's identity program

Michelle Klass
 Senior Purchasing Agent 

 715-232-2453  |  klassm@uwstout.edu 

  • Procurement Card Coordinator
  • Convenience Copier
  • Fixed Assets
  • RFP/ RFB purchases 

Jadalyn Hurlburt
 Shipping & Mail Services Associate

 715-232-1347  |  hurlburtja@uwstout.edu

  • Mail distribution and delivery
  • Post Office pick-up and drop-off
  • Central Receiving and freight delivery

Kyle Kuester
 Shipping & Mail Services Associate

 kuesterk@uwstout.edu

  • Mail distribution and delivery
  • Post Office pick-up and drop-off
  • Central Receiving and freight delivery


Procurement & Material Management Fax: 715-232-1565

Business and Financial Services Staff

Kim Schulte-Shoberg

Controller, Assistant Vice Chancellor 
715-232-1285  |  schulte-shobergk@uwstout.edu

  • Maintains the overall integrity of the financial records and internal control environment of the university.

  • Directs the financial analysis and reporting of the University.
  • Directs the development of fiscal plans, systems, and procedures of the University consistent with GAAP.
  • Responsible for overseeing the areas of Accounting Services, Student Business Services and Procurement & Material Management.

Cathy Weber

IS Business System Senior Analyst
715-232-5407  |  webercat@uwstout.edu

  • Provide project management, systems analysis, design, implementation, and technical skills and support for the implmentation Team and the Operating System of the Bursars's Office
  • Maintain PeopleSoft Student Financial modules
  • Support and manage records
  • Coordinate procedures


 Fax: 715-232-2307

Accounting Services Staff

Tracey Bauer
 Director of Accounting Services

 715-232-2344 | bauertra@uwstout.edu

  • Directs all activities of Accounting Services, including AP, Pre-Audit, Travel Reimbursement, General Ledger, and Grant/Contract Accounting
  • Responsible for design and oversight of accounting system architecture
  • Formulate and implement financial policies and procedures
  • Respond to financial requests


Jenna Bourn
 Accounts Payable Clerk

 715-232-3286  |  bournj@uwstout.edu

  • Processes payments for utilities, subscriptions, memberships, and other miscellaneous direct payments
  • Auditing and processing of invoices
  • Provide tax exempt certificate and W-9 form by request
  • Oversight of student organization agency accounts
  • Processes payroll transfers
  • Website form management


Heidi Engelmann-Kothrade
 Travel Auditor

 715-232-2334  |  engelmann-kothrh@uwstout.edu

  • Travel expense reports, advances, registrations, audit, and processing 
  • US Bank Corporate Travel card
  • PIR Audit and Processing
  • Audit of food requisitions


Denise Evjen
 Grants LTE
 715-232-5393  Ι  evjend@uwstout.edu

  • Assists the Grants and Contracts Accountant with the responsibility for financial reporting and administration of extramural sponsored projects
  • Performs fiscal administration of Federal & non-Federal grants/ contracts
  • Trains campus users in grants administration and financial reporting
  • Processing of department requisitions, chargebacks, expense & revenue transfers


Leigh May
 Grants and Contracts Accountant

 715-232-2640  |  mayle@uwstout.edu 

  • Post-award accounting and administration for all federal and non-federal grants, contracts and gifts associated with the University
  • Serves as the Business and Financial Services liaison for the campus document imaging initiative
  • Maintains cash management systems for grants and accounting for federal financial aid programs
  • Processes external invoices


Amy Gjestson

 General Ledger Accountant/Business Manager
 715-232-5058 | gjestona@uwstout.edu 

  • Receive and process payments
  • Run Accounts Payable pay cycle check processing
  • Manage stale dated outstanding checks
  • Prepare various year end reports for submission to UW System
  • Prepare ledger adjustments for Campus receipts and disbursements
  • Review, develop and approve transaction processing through outside systems to be interfaced with 
    campus SFS financial records
  • Provide end-user training and give direction to Business Managers regarding General Ledger reports
    and use of specialized reporting tools
  • BFS Website Management 


FAX: 715-232-2307