Forms
- Payment to Individual Form
- W9 Tax ID Form required for all new vendors
Policies and Procedures
Policies
- Can only be used for payments of $500 or less
- Payments over that amount must be done on contract or PO
- Students must be payrolled
- UW employees must be paid on overload
- UW-System FAP 31 - for more detailed information
Procedures
- Complete TER including necessary authorizations
- Attach W9 if new vendor
- Send to Human Resources
- They will confirm the individual isn't an employee and forward to Accounting Services for payment.
Alert to Policy Change 2/4/08
UW System policy for Personal Service Payments F31 has been revised.
There has been a change in A.5 which has increased the annual student exemption from $50 to $100 for one-time payments. This exemption does not apply in situations of on-going employment or where multiple payments to students are made. The employee exemption remains at $500.