Food Requisition and Justification Form

When to complete this form

This form must be completed for any on-campus or off-campus event (15 miles or less form campus) for which university funding will be used for payment of the food. Review UW-System Guidelines for documentation requirements.When possible, complete this form before the event.

Routing the form

This is a digital form and must be routed electronically.

  • When you submit the form, you will be prompted to upload one or more supporting PDF files (such as the list of attendees and the agenda).
  • The form and supporting information then enter the ImageNow workflow of the funding string administrator you specify by email address.
  • After the funding string administrator approves the form, the administrator routes it to the ImageNow workflow of the approving dean or director.
  • On approval, the dean or director routes the form to 1Forms Complete (Accounting).

Help

  • For assistance with policy questions, contact Accounting at x2334.
  • For assistance with food ordering, contact Dining at x3463.
  • If the funding string fields do not display correctly, you may be in Internet Explorer's Compatibility View. You can change your settings via the Tools menu (gear icon) in the upper right corner of the browser.

Which Food Requisition form do you need?

  • Short Form
    [Use the short form when a fee covers the cost of food/beverages.]


 
 
 
 
 
 
 
 
 
 
 
 
 
 
 


 
 
 
 

Food Requisition and Justification Form
Standard Form

Event Name  
Event Date     Event Location     
Requester       Requester's Phone    
Reservation ID     Funding String Administrator's Email   
  
Funding String     % from Primary Fund   %  
                      Example 128     0    659704  2161
  
Second funding string
(if applicable) 
      % from second string
Third funding string
(if applicable)  
     % from third string 

    

Are you purchasing food/beverages from UW-Stout Dining?  


Who will attend?

 

Do you need refreshments?

 
    Limit: $5.00/person/break - one morning and one afternoon break allowed

Do you need a meal?  

 
    Limits: Breakfast - $8.00      Lunch - $10.00      Dinner - $20.00/person

Are you holding a reception?  
 
    A reception is allowable for a gathering associated with a UW-sponsored event that provides the opportunity
    for interaction in a setting that is not purely social. Unlike a business meeting, a reception may not have
    a specific agenda or time frame. Like a business meeting, the purpose must relate to or promote the mission
    of the hosting department.
    (Examples of activities when state funds cannot be used: retirement parties, department holiday parties, and department open houses.)


Will Foundation cover expenses that exceed System Limits?
 
 

Additional Information
 

                                                                                                                                             
Form submission takes 10 seconds. Please click the Submit button once only and wait patiently. You will be prompted to upload supporting documentation (PDF only) when the submission is finished.
 
 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Food Requisition and Justification
Short Form - Fee Covers Food

 [Click here for standard form]

Event Name    
Event Date     Event Location    
Requester  
   Requester's Phone    
Reservation ID     Funding String Administrator's Email      
Funding String        
 
          Example  128    0    659704   2161  

Additional Information  

                                                                                                                                Form submission takes 10 seconds. Please click the Submit button once only and wait patiently. You will be prompted to upload supporting documentation (PDF only).